Accounts Payable Coordinator

St. Mary’s Healthcare has been providing high-quality, compassionate healthcare to the people of Montgomery and Fulton counties since 1903. At St. Mary’s Hospital, the Rao Outpatient Pavilion and other locations, the local, independent healthcare organization offers the comprehensive, critical services its community needs and deserves. St. Mary’s Healthcare has also been named a 2026 Times Union Top Workplace—the first acute care hospital in the Capital Region to earn the distinction since the Times Union launched the recognition program 14 years ago.

Job Requisition: ACCOU002210

Employment Type: Full-time
Shift: Days
Hours Per Week: 40-hour week

Hiring Range: $22.31 - $29.84

The actual compensation for this position will be determined based on experience and other factors permitted by law.

Responsibilities:

• Accurately processes purchase order invoices through the materials management interface, and nonpurchase order invoices, including verification of appropriate approvals and adequate supporting documentation.

• Completes all required daily and monthly closing procedures by the next business day and 4th calendar day following month-end, respectively; accurately identifies invoices requiring a manual accrual.

• Maintains an accurate computerized database, including vendor files, recurring invoices, and validating general ledger account distribution and dollar value of invoices entered. Maintains organized open and paid vendor files.

• Processes payments timely, accurately, obtains 2 signatures when required, verifies to avoid duplicate payments. Uses purchase discounts if available; ensured prompt vendor payments while maximizing the hospitals cash position.
• Prepares routine and requested accounts payable reports and reviews for accuracy. Documents processes and procedures as required to support Accounts Payable and Purchasing functions within the system

• Continuously reviews processes and provides suggestions on improving current and new processes.
• Manages completion of any new projects related to the accounts payable process.

• Reviews own work and that of accounts payable staff.
• Processes Federal Form 1099s in accordance with IRS regulations in an accurate and timely manner. Completes vendor credit applications, quarterly sales tax returns and tax-exempt forms as required.
• Responds to and resolves requests and inquiries from associates and vendors. Resolves escalated issues.
• Mentors, coaches, and trains new and current staff. This associate is the point person for accounts payable, reporting to the Accounting Supervisor

Education, Training & Experience:

• High school diploma/GED
• Minimum of 1 (one) year Accounting experience required

Required Skills & Attributes:

• Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.
• Must be able to multitask while remaining professional, focused, composed and positive.
• Excellent customer service skills
• Displays integrity, friendliness, and compassion.
• Must be able to establish an appropriate and effective rapport with others.
• Demonstrates flexibility
• Takes initiative
• Able to work in a fast-paced environment
• Embrace new opportunities to grow both personally and professionally.
• Effective critical thinking and problem-solving skills.
• Proficient with various Microsoft Office products (Word and Excel).
• Strong organizational skills.
• Effective interpersonal skills.
• Ability to take and follow direction in a positive and appropriate manner.
• Ability to work as part of a team and independently.
• Must be able to demonstrate effective and appropriate written and oral communication skills.
• Must be able to speak, read, write and follow instructions in English.