Accounts Payable Corporate

Job Description: Accounts Payable,

Company Description: Auxilio is here to help school districts. Across several categories, we provide specialized, expert management of the student environment, saving clients’ time and money to reinvest in the student experience.

Scope: Accounts Payable Specialist is responsible for all financial transactions related to paying vendors. Their duties include processing invoices, resolving invoice discrepancies, and making payments to suppliers. Control flow of Inventory.

Essential Functions:

• Review vendor invoices for accuracy, proper approval, and alignment with purchase orders and receipts.
• Enter invoices into accounting system and apply correct general ledger codes.
• Schedule and execute payments (ACH, Checks) according to terms.
• Compare invoices, purchase orders, and receipts to identify and resolve discrepancies; reconcile vendor statements.
• Respond to vendor inquiries, resolve billing issues, and maintain strong vendor relationships.
• Maintain accurate account payable files and payment records for audit and internal reporting.
• Designing and implementing an inventory tracking system for optimized inventory control procedures
• Review the levels of raw materials and supplies to determine shortages; contact managers/mechanics to get inventory in each location
• Create detailed reports for adjustments, inventory operations, and stock levels in excel.
• Order new supplies as needed, avoiding excessive surplus or inefficiencies
• Analyze various suppliers to ensure the company is receiving the best cost-effective deals
• Other related duties as assigned.