Accounts Payable–Executive / Sr Executive
We are seeking an Accounts Payable Executive or Senior Executive to support the accurate and timely processing of supplier invoices and payments. Working with suppliers and internal finance and business teams, you will manage accounts payable activities, resolve invoice and payment queries, maintain reliable records and contribute to effective cash flow, financial controls and supplier relationships.
Accounts payable and supplier payments – Key responsibilities
Receive, review and process supplier invoices, credit notes and expense claims accurately and in line with company procedures.
Verify invoices against purchase orders, contracts, delivery records and approval requirements, investigating discrepancies as needed.
Code invoices to the appropriate general ledger accounts, cost centres, projects and tax codes.
Manage invoice approvals and follow up with budget holders and relevant teams to ensure timely processing.
Prepare supplier payment runs in accordance with agreed payment terms, approval limits and cash management requirements.
Reconcile supplier statements and accounts, identifying and resolving missing invoices, duplicate charges and other discrepancies.
Respond to supplier and internal queries about invoices, payments, account balances and payment dates in a professional and timely manner.
Investigate payment issues, including rejected, duplicate or misallocated payments, and coordinate appropriate resolution.
Maintain accurate supplier records, payment details and supporting documentation in finance systems, following established controls.
Support supplier account setup and changes, completing appropriate checks and approvals before updating records.
Monitor accounts payable balances and payment due dates, escalating urgent, overdue or disputed items appropriately.
Assist with month-end activities, including accounts payable reconciliations, accruals, reporting and balance sheet schedules.
Prepare regular reports on invoice processing, outstanding approvals, supplier balances and upcoming payment requirements.
Work collaboratively with procurement, receiving, budget holders and finance colleagues to resolve invoice and purchase order issues.
Identify opportunities to improve invoice processing, payment controls and accounts payable procedures.
Support internal and external audit requests by providing accurate records and relevant documentation.
For the Senior Executive level, provide guidance to colleagues, support complex account investigations and contribute to process improvements.
Required skills and Experience
Experience in accounts payable, invoice processing or a related finance role; the level of experience required will depend on the position.
Understanding of supplier invoices, purchase order matching, payment runs, account reconciliations and payment terms.
Strong attention to detail and accuracy when processing transactions and maintaining financial records.
Ability to investigate discrepancies, identify causes and follow issues through to resolution.
Professional communication skills and the ability to manage supplier and internal queries constructively.
Good organisation and time management, with the ability to prioritise workload and meet deadlines.
Numerical and analytical skills, including the ability to review supplier account data and reports.
Proficiency in Microsoft Excel and experience using accounting or enterprise resource planning (ERP) systems.
Ability to handle sensitive financial information confidentially and follow established policies and controls.
A collaborative and service-focused approach when working with suppliers and colleagues across the business.
For the Senior Executive level, experience supporting colleagues or handling complex supplier accounts and escalations is desirable.
Qualifications and Professional attributes
B. com / Graduation in Accounting, Finance or related field
7-8 years of relevant experience in accounts payable operations, preferably in a multinational or large-scale organization.
Experience in accounts payable in a large scale organisation or MNC
Proficiency in accounting software, SAP and VIM preferable
Excellent with MS Office suite, advanced MS Excel
Strong analytical and problem-solving abilities, with keen attention to detail.
Excellent communication and interpersonal skills, with the ability to collaborate effectively in a team-oriented environment.
Active internal communication and teamwork
Ability to work independently
Flexibility when working to deadlines
Preferred Skills
Prior experience working on finance transformation projects is a plus.
What we offer (career development and working environment)
Competitive salary and benefits package.
Opportunity to develop experience across accounts payable and wider finance operations.
Support for professional development and relevant finance qualifications.
A collaborative working environment focused on accuracy, service and continuous improvement.
How to apply (application process and equal opportunities)
Please submit your CV outlining your relevant accounts payable or finance operations experience. We are an equal opportunities employer and welcome applications from candidates of all backgrounds. Only shortlisted applicants will be contacted.