Key Responsibilities

1. Vendor Invoice Processing & 3-Way Matching

· Process vendor invoices accurately and within defined timelines.

· Perform 3-way matching by verifying Vendor Invoices against Purchase Orders (PO) and Delivery Receipts/Campaign Performance Reports.

· Ensure invoices are authorized, validated, and correctly booked in Zoho Books.

· Classify expenses accurately into project costs and administrative overheads.

· Eliminate duplicate invoice entries and prevent duplicate payments.

· 100% invoices processed through 3-way matching.

· Zero duplicate payments.

Invoice processing turnaround within 48 hours

2. Payment Processing & Cash Flow Management

· Schedule vendor payments according to agreed credit terms.

· Ensure timely disbursement of payments to maintain healthy vendor relationships.

· Prepare weekly and monthly cash outflow forecasts using Advanced Excel.

· Coordinate payment approvals and maintain payment documentation.

· Monitor accounts payable aging and outstanding liabilities.

3. GST Input Tax Credit (ITC) Management

· Verify vendor GSTIN details before onboarding and payment processing.

· Reconcile purchase invoices with GSTR-2B through Zoho Books.

· Identify missing or mismatched Input Tax Credit (ITC).

· Follow up with vendors for pending GST uploads and compliance.

· Maximize recovery of eligible GST Input Tax Credit.

4. TDS Compliance

· Apply correct TDS sections and rates based on vendor category and nature of services.

· Ensure accurate TDS deduction during invoice booking.

· Support timely monthly TDS payments and quarterly return filing.

· Maintain statutory compliance and proper documentation.

5. Vendor Reconciliation & AP Aging

· Perform monthly vendor ledger reconciliations.

· Reconcile vendor statements with company books.

· Review AP aging reports and identify overdue balances, advances, and credit notes.

· Resolve invoice discrepancies, billing disputes, and payment-related queries with vendors.

· Ensure timely closure of reconciliation differences.

Requirements

Required Skills

· Strong knowledge of Accounts Payable processes.

· Working knowledge of GST, TDS, and statutory compliance.

· Experience in Vendor Reconciliation and Ledger Management.

· Hands-on experience with Zoho Books or similar accounting software.

· Advanced Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, aging reports).

· Strong analytical and problem-solving skills.

· Excellent attention to detail and accuracy.

· Good communication and vendor management skills.

· Ability to work within deadlines in a fast-paced environment.

Preferred Experience

· Experience in an Advertising, Media, Marketing, Printing, or Service-based organization will be an added advantage.

· Familiarity with campaign billing, media vendor payments, and project cost accounting is preferred.

Benefits