Accounts Payable Manager
SciTec, a Firefly Aerospace company is a dynamic leader in delivering advanced sensor data processing technologies and scientific instrumentation capabilities in support of National Security and Defense, and we are growing our creative team! We support customers throughout the Department of Defense and U.S. Government in building innovative new tools to deliver unique world-class data exploitation capabilities.
Important Notice: SciTec exclusively works on U.S. government contracts that require U.S. citizenship for all employees. SciTec cannot sponsor or assume sponsorship of employee work visas of any type. Further, U.S. citizenship is a requirement to obtain and keep a security clearance. Applicants that do not meet these requirements will not be considered.
SciTec has an immediate opportunity for a talented Accounts Payable Manager to oversee daily operations of the accounts payable department, supervising staff, ensure compliance with government regulations and internal policies, maintain accurate financial records, and drive improvements and efficiency with automation and workflow optimization. This role also owns the AP close process and ensures adherence to accounting, government standards, and internal controls.
Reports to
Controller
Responsibilities
- Manage the day-to-day Accounts Payable function, ensuring invoices and payments are reviewed, coded, processed accurately and timely.
- Supervise, mentor, and coordinate the workload of the Accounts Payable team to ensure timely and accurate processing of transactions.
- Own the monthly AP close process, including preparing AP accruals, analyzing AP aging, and preparing AP-related journal entries and supporting schedules.
- Manage the Accounts Payable inbox and serve as a primary point of contact for vendor, program, and internal inquiries. Ensure all AP vouchers have complete and accurate supporting documentation, proper approvals, correct project/account/organization coding, and compliance with audit and regulatory requirements.
- Oversee auditing and processing of employee travel expense reports in accordance with Federal Travel Regulations (FTR) and SciTec travel policies.
- Manage the entering of AP regular and auto pay vouchers, expense reports, and company paid AMEX statements into our Deltek Costpoint Accounting system.
- Oversee the entering, tracking, and accuracy of Purchase Orders into our Material Management System.
- Ensure 1099 reporting compliance.
- Maintain strong internal controls and ensure compliance with SOX, GAAP, FAR, DFARS, and internal policies and procedures.
- Prepare documentation and respond to inquiries for internal, external, and government audits.
- Identify, recommend, and implement improvements to AP processes, policies, system controls, and workflows to strengthen compliance and enhance operational efficiency.
- Drive efficiency through automation by reducing manual touchpoints, improving process flows, and optimizing the use of Deltek Costpoint AP functionality.
- Perform other related duties and responsibilities as assigned to support the accounting department and organization objectives.
Requirements
- Bachelor’s Degree in Accounting or relevant field with accounting courses
- Minimum of 5 years of progressive experience managing or supervising multiple employees within an accounting department
- Must be a U.S. Citizen
- Thorough knowledge of Generally Accepted Accounting Principals
- Proficiency with Microsoft Excel and Microsoft Office software
- Strong ability to multi-task and work under pressure
- Strong organizational skills
- Detail oriented with ability to handle highly confidential and sensitive information with a high level of discretion
- Strong verbal and written communication skills
Candidates who have the following skills will be preferred
- CAPA (Certified Accounts Payable Associate) or CAPP (Certified Accounts Payable Professional)
- Experience using Deltek Costpoint or similar GovCon specific
- GovCon accounting experience
- Experience with Federal Travel Regulations
- Experience with AP automation tools such as FloQast, OCR invoice capture, digital workflows, vendor portals, electronic payments, or automated 1099 processing.
Benefits
SciTec offers a highly competitive salary and benefits package, including:
- SciTec offers a highly competitive salary and benefits package, including:
- 4% Safe Harbor 401(k) match
- 100% company paid HSA medical insurance, with a choice of 2 buy-up options
- 80% company paid dental insurance
- 100% company paid vision insurance
- 100% company paid life insurance
- 100% company paid long-term disability insurance
- 100% company paid hospital indemnity insurance
- Voluntary accident and critical illness insurance
- Short-term disability insurance
- Annual profit-sharing plan
- Discretionary performance bonus
- Paid parental leave
- Generous Paid Time Off (PTO), including holidays, vacation, and sick pay
- Flexible work hours
The pay range for this position is $95,000 - $120,000 per year. SciTec considers several factors when extending an offer of employment, including but not limited to the role and associated responsibilities, a candidate's work experience, education/training, and key skills. This is not a guarantee of compensation.
SciTec is proud to be an Equal Opportunity employer. VET/Disabled.
Skills
As published by workable · 10 questions · 4 written answers
Basics
First name, Last name, Email, Phone, Address, Education, Experience, Summary, Resume, Cover letter
Short answers (1)
- How many total years of Accounts Payable experience to you have?
Pick from a list (5)
- Are you willing to work 100% on-site in Princeton, NJ?
- Are you a US Citizen?
- Do you have a Bachelors Degree in Accounting or Finance?
- I will complete the EEO forms listed on the following page. As a Federal Contractor, SciTec is subject to reporting this information by law. Information collected in these questions is not used in any applicant’s consideration for employment.
- I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. This application for employment shall be considered active for a period of time not to exceed 45 days. Any applicant wishing to be considered for employment beyond this time period should inquire as to whether or not applications are being accepted at that time. I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is of an "at will" nature, which means that the Employee may resign at any time and the Employer may discharge Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless such change is specifically acknowledged in writing by an authorized executive of this organization. In the event of employment, I understand that false or misleading information given in my application or interview(s) may result in discharge. I understand, also, that I am required to abide by all rules and regulations of the employer.
Written answers (4)
- Please describe your experience managing an Accounts Payable team, including the number of employees you have supervised.
- What experience do you have managing the monthly Accounts Payable close process, including accruals, reconciliations, and reporting?
- Please describe your experience with Deltek Costpoint or other accounting systems, particularly within a government contracting environment.
- Please describe any experience you have improving Accounts Payable processes or workflows.