ACCOUNTS PAYABLE

North Texas Natural Select Materials (NTNSM) is a growing company specializing in earthwork, excavation, and site development services throughout North Texas. We pride ourselves on delivering quality work, maintaining strong relationships, and operating with integrity and accountability.

We are seeking an experienced, highly organized, and detail-oriented Accounts Payable Specialist to join our accounting team. The ideal candidate has a strong background in accounts payable, preferably within the construction industry, and is comfortable managing multiple priorities in a fast-paced environment.

This position plays a critical role in ensuring accurate and timely vendor payments, maintaining financial records, and supporting daily accounting operations.

Key Responsibilities

Accounts Payable & Invoice Processing

• Process, review, and accurately enter vendor invoices in a timely manner.

• Verify invoices against purchase orders, delivery tickets, receipts, and supporting documentation.

• Ensure invoices are assigned to the appropriate jobs, cost codes, and general ledger accounts.

• Prepare and process weekly vendor payments, including checks and electronic payments.

• Review vendor statements and reconcile discrepancies to ensure accounts remain current.

• Monitor outstanding invoices and ensure payments are processed according to established terms.

• Identify and resolve invoice discrepancies, duplicate charges, and billing issues.

Vendor Management & Communication

• Maintain accurate vendor records, including W-9 forms, payment information, and supporting documents.

• Communicate professionally with vendors regarding invoices, payment status, and account discrepancies.

• Respond promptly to vendor inquiries and resolve payment issues.

• Coordinate with project managers, field personnel, and other departments to obtain approvals and required documentation.

• Establish and maintain positive working relationships with vendors and internal teams.

Accounting & Administrative Support

• Maintain accurate and organized accounts payable records, both electronically and physically.

• Reconcile accounts payable transactions and assist with month-end closing procedures.

• Assist with credit card reconciliations and expense tracking.

• Support the accounting team with audits, financial reporting, and other accounting-related tasks.

• Ensure compliance with company accounting policies, internal controls, and approval procedures.

• Identify opportunities to improve accounts payable processes and operational efficiency.

• Perform additional accounting and administrative duties as assigned.

Qualifications

• Minimum 2 years of accounts payable experience required; construction industry experience strongly preferred.

• Experience processing a high volume of invoices with accuracy and efficiency.

• Knowledge of job costing, purchase orders, vendor statements, and general ledger coding.

• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.

• Experience with accounting software; QuickBooks experience preferred.

• Strong understanding of basic accounting principles and accounts payable procedures.

• Excellent organizational skills and attention to detail.

• Ability to prioritize competing deadlines and work independently.

• Strong problem-solving and communication skills.

• Ability to maintain confidentiality when handling financial and company information.

• Dependable, proactive, and committed to accuracy and accountability.

What We're Looking For

We are looking for someone who takes ownership of their responsibilities, follows through on outstanding items, and understands the importance of accuracy and timely processing.

The successful candidate will be comfortable communicating with vendors, project managers, and field personnel while maintaining organization and meeting deadlines. A positive attitude, strong work ethic, and willingness to support the accounting team are essential.

What We Offer

• Competitive compensation based on experience

• Weekly payroll

• Medical, dental, and vision insurance

• 401K

• Paid vacation

• Opportunities for professional growth

• Supportive, team-oriented work environment

• Opportunity to join an established and growing North Texas company

Apply Today

If you are an experienced Accounts Payable Specialist who thrives in a fast-paced environment and takes pride in producing accurate, high-quality work, we encourage you to apply!

North Texas Natural Select Materials is an Equal Opportunity Employer.