Accounts Payable Officer

Job Description

• Process supplier invoices and credit notes on time in the group enterprise resource planning (ERP) system
• Perform three-way matching of invoices against purchase orders and goods or service receipts, and investigate and resolve price, quantity and receipt exceptions
• Work with order processing and operational teams to make sure purchase orders are raised, received and closed correctly, and push back on retrospective or non-compliant orders
• Redirect or reject non-PO invoices correctly and route them for approval in line with the delegated authority matrix
• Prepare, review and process scheduled payment runs, including urgent, ad hoc and critical payments
• Ensures every payment is properly supported, approved and compliant with group policy before release
• Process local and international payments in multiple currencies, and resolve rejected or returned payments
• Support cash-flow forecasting by maintaining accurate payment schedules and highlighting large or unusual payments in advance
• Perform regular bank reconciliations and investigate and clear unreconciled items promptly
• Reconcile supplier statements, identify and resolve differences, and chase missing invoices and credits
• Allocate payments, credits and receipts correctly against open items and keep the supplier ledger clean, with no unallocated cash or aged debit balances
• Apply and help strengthen AP controls, including segregation of duties, supplier master data changes, bank detail verification and duplicate-payment prevention
• Identify and escalate anomalies, potential fraud indicators and policy breaches
• Challenge incomplete, unsupported or non-compliant requests regardless of who has made them
• Prepare AP reports and key metrics, such as aged accounts payable ageing and outstanding invoices not posted
• Identify root causes of recurring issues and propose process, system and automation improvements, including support for paperless and workflow-based processing
• Support system changes and process standardisation

Your Profile

• At least 5 years of accounts payable experience, including at least 3 years in a high-volume, multi-entity or shared-service center environment
• Proven hands-on experience of the AP Cycle and specifically the three-way matching within an ERP system, such as Microsoft Dynamics 365
• Experience of preparing and managing payment runs, including multi-currency and international payments
• Experience in bank reconciliations, supplier statement reconciliations and payment allocation
• A recognised accounting background with studies in Accounting and/or Finance.
• Advanced Excel skills
• Fluent written and spoken English
• Experience in maritime, offshore, engineering, or industrial services will be considered an advantage
• Experience with AP automation, OCR invoice capture, or paperless workflows will be considered an advantage