Accounts Payable Officer (On-Site, Morning Shift)

Roles and Responsibilities

Accounts Payable Operations

• Process incoming supplier invoices and subcontractor payment schedules using the registry system, ensuring accuracy and timely completion.
• Perform accurate data entry of invoices and payment schedules, including supplier and subcontractor details, amounts, dates, and account codes.
• Verify invoice information against purchase orders, receipts, and supporting documentation to ensure accuracy and compliance.
• Identify and flag discrepancies, working collaboratively with the team to resolve invoice issues promptly.
• Maintain an organised digital filing system for financial documentation, ensuring records are complete and accessible.
• Support month-end and year-end financial closing processes, ensuring AP records are accurate and up to date.
• Assist with the implementation and transition to Optical Character Recognition (OCR) technology for invoice processing.
• Contribute to the improvement of Accounts Payable workflows and procedures to enhance efficiency, accuracy, and compliance.

Financial Controls and Reporting

• Ensure compliance with Australian Accounts Payable practices, financial controls, and client-specific procedures.
• Support month-end and year-end financial closing activities, including the timely completion of AP-related reconciliations and reports.
• Monitor outstanding invoices, payment schedules, and processing exceptions to minimise delays and errors.
• Identify recurring discrepancies and implement corrective actions to improve data accuracy and process reliability.

Qualifications and Experience

Required

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 5 years of Accounts Payable experience, preferably in a senior-level role within an Australian offshore business
• Experience working for a large BPO or EOR organisation supporting Australian businesses is highly desirable
• Strong hands-on experience processing supplier invoices and subcontractor payment schedules, including purchase order matching and discrepancy resolution
• Solid understanding of Australian Accounts Payable practices, financial controls, invoice verification, and financial documentation
• Strong numerical skills, exceptional attention to detail, and accuracy in data entry and validation
• Proficiency in Microsoft Office, particularly Excel
• Excellent written and verbal English communication skills
• Ability to work independently, manage competing priorities, and maintain accuracy when handling high volumes of invoices and payment schedules.

Preferred

• Experience with the Jobpac ERP system.
• Experience with OCR technology, automated invoice processing, or similar document management systems.
• Experience implementing or improving AP workflows, quality assurance processes, and internal controls.
• Experience monitoring team KPIs, service levels, productivity, and processing accuracy.
• Experience supporting month-end and year-end financial close processes.

Skills and Attributes

• Strong leadership and team management capabilities.
• Excellent organisational, analytical, and problem-solving skills.
• Ability to coach team members, manage escalations, and maintain consistent service standards.
• Strong understanding of financial controls, data validation, and process compliance.
• Comfortable leading teams through changes in systems, technology, and workflows.
• Able to work independently while collaborating effectively with Australian clients and internal stakeholders.
• High level of professionalism and confidentiality when handling financial information.
• Proactive approach to continuous improvement and operational efficiency.

Shore Xtra Perks

• Fixed Weekends Off (Saturday & Sunday) for work-life balance
• Unlimited Barista Coffee during shifts
• Free Parking & Shuttle Service
• Premium Game Lounge for relaxation and recreation
• Social Passion Clubs (Photography, Dance, Fitness, Book, Music)
• Monthly Team Events with prizes and rewards
• Referral Incentives for successful candidate referrals
• Statutory Benefits: Maternity, Paternity, Solo Parent Leave, Magna Carta for Women, OT Pay, and Premium Pays
• Employee referral incentives (Bronze)

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