Accounts Payable Processor

The Accounts Payable Processor supports the Accounts Payable function by entering and processing supplier invoices, verifying supporting documentation, and maintaining accurate financial records. This position performs routine data entry, matches invoices to purchase orders and receiving records, and assists with basic discrepancies in accordance with established procedures. The role works with accounting and other departments to obtain required information and support the timely and accurate processing of accounts payable transactions.

Responsibilities

• Enter and process high-volume accounts payable invoices for goods and services into the ERP system, ensuring accuracy and completeness.
• Process freight invoices, track receipts, obtain required approvals, and prepare payment documentation.
• Review and enter employee expense reports through Concur, verify receipts, and process approved supplier payments.
• Create and maintain accurate vendor profiles within the ERP system; manage supplier and vendor tax-exempt certificates by routing them for corporate and external CPA signatures.
• Resolve internal and external AP inquiries; reconcile supplier/vendor statements, negotiate the removal of finance charges, and troubleshoot purchasing discrepancies (e.g., price errors, credit memos, missing freight charges, and purchase order mismatches).
• Partner with the broader Finance department to support customer invoicing batches and coordinate with remote offices to obtain product receipts for outstanding purchase orders.
• Assist Finance leaders and outside CPA firm with the preparation and assembly of monthly audit packages.
• Manage the scanning, filing, and digital archiving of all financial records and supporting documents in strict compliance with internal company guidelines.
• Provide clerical and data entry support for other daily accounting activities as assigned.
• Promptly report processing errors, data discrepancies, and potential internal control concerns to the Manager.
• Perform other related duties as assigned.

Qualifications

• HS diploma or GED equivalent required; associate degree in accounting or business a plus.
• 1 to 3 years of accounts payable or general accounting experience.
• Strong time management skills.
• Attention to Detail – high level of data accuracy and ownership of transactional results.
• Customer service-oriented.
• Deep ERP experience; Epicor experience helpful.
• High level of confidentiality and integrity.
• Understanding of the importance of internal controls.