Accounts Payable & Purchasing Specialist

RVNAhealth is currently seeking an Accounts Payable & Purchasing Specialist to support the day-to-day financial operations of our organization. This position plays an important role in managing accounts payable, coordinating purchasing activities, maintaining vendor records, and ensuring invoices and purchases follow established approval processes and internal controls.

The ideal candidate has hands-on experience with accounts payable and purchasing workflows, strong organizational skills, and the ability to identify and resolve discrepancies while maintaining accurate financial records. This is an opportunity to contribute to efficient financial operations while helping improve processes and systems.

Key Responsibilities:

Accounts Payable

• Review, code, and process vendor invoices for accuracy, appropriate documentation, and required approvals.
• Coordinate timely vendor payments through checks, ACH, and other electronic payment methods.
• Research and resolve invoice discrepancies, payment questions, and vendor account issues.
• Maintain accurate accounts payable records and vendor account information.
• Monitor outstanding invoices, payment schedules, and accounts payable aging.

Purchasing & Vendor Management

• Coordinate purchasing activities, purchase requests, and purchase orders in accordance with established policies and approval requirements.
• Track outstanding purchase orders and commitments and follow up on pending items.
• Support purchasing platforms and corporate card processes.
• Maintain vendor records and collect required documentation, including W-9s, contracts, agreements, business associate agreements, confidentiality agreements, and certificates of insurance, as applicable.
• Communicate with vendors and internal departments to resolve purchasing and payment issues.
• Help maintain appropriate controls over vendor setup and changes to vendor banking information.

Financial Reporting & Process Improvement

• Assist with month-end accounts payable close activities, including accruals, reconciliations, and reporting.
• Prepare accounts payable reports and support audit requests and documentation.
• Identify exceptions, missing approvals, and other issues requiring follow-up or escalation.
• Support the implementation and improvement of accounts payable and purchasing workflows within the organization's financial systems.
• Help develop and maintain procedures, process documentation, and user guidance to improve consistency and efficiency.

Qualifications

• Associate degree in accounting, finance, business, or a related field preferred; relevant experience may be considered in place of a degree.
• Two to five years of experience in accounts payable, purchasing, procurement, or a related financial operations role.
• Experience processing invoices, coordinating payments, maintaining vendor records, and resolving discrepancies.
• Familiarity with purchase orders, purchasing approvals, vendor documentation, and internal financial controls.
• Experience using an ERP, accounting, or accounts payable workflow system.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities.
• Effective written and verbal communication skills, with a customer-service-oriented approach to working with vendors and internal colleagues.
• Ability to recognize unusual transactions, documentation gaps, or control exceptions and escalate concerns appropriately.
• Interest in improving processes and supporting the effective use of financial systems.