Accounts Payable/Receivable Coordinator

The Village School of Naples is seeking an accounts payable/accounts receivable coordinator to support the the Business Office. The Accounts Receivable Coordinator is responsible for administering every aspect of student billing functions, miscellaneous cash receipts, and other accounts receivable duties and accounts payable duties as listed below.

This is a full-time, 12 month position.

Responsibilities:

• Prepare monthly statements
• Run monthly reports and balance with general ledger
• Billings to accounts; regular school year, summer programs and extended day
• Post payments and credits to accounts, including financial aid
• Enter and prepare deposits for payments
• Administer ACH payment plans
• Maintain customer relations and correspondence for overdue accounts
• Alert CFO to problem accounts, review all accounts, and prepare follow-up correspondence
• Prepare and monitor payment schedules
• Set up of financial aid schedules in Blackbaud
• Enter payments and prepare deposits for all income other than students’ accounts and ensure credits to proper accounts, including all school-related trips and fund raising activities
• Manage all aspects of the Accounts Payable cycle, including annual preparation of 1099 forms and fiscal year-end audit procedures
• Administer Business Office petty cash
• Monthly annual fund and capital campaign reconciliations
• Other duties as assigned