Accounts Payable
Posted Updated
JOB DESCRIPTION
The Accounts Payable performs general payable duties and maintains Shop LC’s financial records. This position assists the Manager Accounts with various Accounts Payable & Book Keeping, and recording tasks. The Accounts Payable reports directly to the Manager Accounts and is responsible for processing all payments including with Check, Credit Card & Online.
JOB RESPONSIBILITIES
- Open mail, Organize Documents, Prepare & print checks; obtains appropriate signatures & Dispatch.
- Ensures appropriate approval as per COA before preparing the check.
- Making sure that the charges on the vendor’s Invoices are according to the agreement.
- Ensure timely payments to all the service providers and vendors.
- Making online payments.
- Prepares daily check issued report.
- Preparation of Reconciliation & reports
- Responds to telephone inquiries concerning all payable matters. Receives and responds to written requests.
- Collect, Record & pay after approval, all expense reimbursement documents
- Communicates with vendors concerning purchase orders; receives supplies and verifies against purchase orders; processes invoices for payment.
- Setting-up online accounts for the parties as needed.
- Prepare check deposit slip and deposit in the bank as and when needed.
- Sending Facsimile as and when needed
- Timely filing of all the documents to pertaining files. Saving soft copies of all the vouchers and agreements/contracts.
- Ordering the stationary, filing and other supplies as and when needed.
- Check physical mail & Scan the documents for BPO.
- Co-ordinate, cooperate within the accounting department, outside departments & auditors.
- Communicates any financial and/or fraud concerns to the Manager in a timely manner.
- Flexible in accommodating the work requirement as and when needed.
SKILLS OR EXPERIENCE
- Knowledge of accounting and basic auditing principles.
- Skill in communicating effectively with others.
- Knowledge of administrative support and file maintenance techniques.
- Skill in working with word processing and spreadsheet computer applications and using outlook.
- Skill in working with various forms of equipment including, but not limited to, personal computers, fax machines, calculators, printers.
- Skill in working in collaborative team based environments.
EDUCATION
Associate Degree with major in Accounting.
PREFERRED QUALIFICATIONS
- Experience working in the retail industry at payable position for at least 3 years.
All your information will be kept confidential according to EEO guidelines.