Accounts Payable Specialist 1

Salary: $26.00 - $29.00 per hour

JFS is searching for an Accounts Payable Specialist to include the responsibility of accounts payable and general clerical assistance in the accounting department, compiling amounts owed by the agency to vendors and individuals, and inputting the figures into the accounting system. This is a full-time position at 37.5 hours per week.

Essential Functions*:

• Obtains appropriate approvals for accounts payable invoices. Verifies documentation and accuracy of paperwork.
• Verifies coding provided is in alignment with expense and department being charged for accounts payable invoices and enters them into accounting software.
• Prints, scans, and coordinates mailing of checks to vendors and responds to internal and external requests for AP-related information.
• Maintains accounts payable vendor files, including all electronic records and vendor records in the accounting software system.
• Assures that W9 forms are obtained for applicable 1099 vendors.
• Reconciles GL accounts as assigned.
• Assures that assigned month-end closing activities are completed within the timeframes set.
• Completes data entry functions as assigned, including, but not limited to, journal entries and ACH payments.
• Assures that vendors are provided with JFS sales tax exemption documentation and resolves erroneous billing of sales taxes charged to invoices.
• Coordinates remittance for grant-funded invoices as requested by individual departments, including saving documentation to specified grant folders and emailing payment copies as requested.
• Responsible for processing paper mail in the accounts payable inbox & distributing accounting paper mail to appropriate personnel.
• Maintains a schedule of recurring AP invoices and ensures that payments are made within the due dates.
• Other duties as assigned.