Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Job Type: Salary, Full Time

Location: Louisville, KY

About the Company: At Aegis, our purpose is clear: to create raving fans through expert innovation in intralogistics. Our team combines innovative thinking with deep industry expertise to deliver solutions for projects of all sizes, throughputs, and complexities.

Aegis Sortation is a leader in the intralogistics technology and innovation space. Our expertise spans E-Commerce, Freight and Parcel, and Warehouse and Distribution. As a prime integrator, we have a team capable of conceptualizing and laying out complex systems, and completing detailed design engineering, procurement, and field installation across various project platforms. Our commitment to integrating excellence throughout the project life cycle sets us apart, delivering automation solutions to businesses ranging from local service providers to international logistics giants.

Job Description:

The AP Specialist role will contribute to the finance group as a key player in the collection, preparation, and data management of company payments. This position requires a high level of attention to detail and ERP system comfort to be successful.

Key Responsibilities:

• Process and review invoices for accuracy and completeness.
• Match invoices to purchase orders and verify receipt of goods or services.
• Collect Lein Waivers from Sub-contractors
• Code and enter invoices into the accounting system (Business Central).
• Reconcile accounts payable transactions and resolve discrepancies.
• Maintain vendor files and ensure all documentation is up-to-date.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Respond to vendor inquiries and resolve payment issues in a timely manner.
• Collaborate with other departments to ensure accurate and efficient processing of invoices.
• Preparing reports and analyses as needed.
• Assist with audits and provide necessary documentation as required.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field preferred.
• Proven experience in accounts payable or a similar role.
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software (preferably Business Central) and Microsoft Office Suite, particularly Excel.
• Excellent attention to detail and organizational skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.

Embrace and work in a manner that is in alignment with the Aegis core values:

1. Professionalism: Maintain a positive attitude and strong work ethic. Everyone is accountable for their work. Above all, respect others.
2. Customer Focus: Always work to exceed customer expectations.
3. Collaboration: Share ideas; train and mentor others to your level. Improve one another.
4. Take it Personal: Complete every task as if your reputation depends on it. Because it does!
5. Make it Better: Ask yourself, “What can I do to make our company better?”
6. Open Minded: Look at the possibilities and think outside the box. Embrace change.

Benefits:

• Competitive salary
• Health insurance
• 401k match
• Paid time off
• 10 Company Holidays
• Professional development opportunities