Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of invoices, vendor payments, expense reporting, and account reconciliations while providing analytical support to the Finance team. This role serves as a key business partner by identifying spending trends, improving payment processes, analyzing vendor activity, and ensuring compliance with company policies and financial controls.

The ideal candidate combines strong accounts payable expertise with analytical skills and a continuous improvement mindset to support operational and financial objectives across multiple hospitality properties.

Essential Job Functions and Responsibilities

• Process vendor invoices accurately and timely in accordance with company policies and approval requirements.
• Review invoices for proper coding, documentation, and authorization.
• Reconcile vendor statements and resolve discrepancies promptly.
• Maintain vendor master records and ensure compliance with vendor onboarding requirements.
• Respond to vendor inquiries and maintain positive vendor relationships.
• Support month-end and year-end closing activities.
• Analyze accounts payable activity and spending trends across departments and properties.
• Ensure compliance with internal controls, audit standards, and company policies.
• Assist with internal and external audits by providing supporting documentation and analysis.
• Identify process inefficiencies and recommend automation or workflow improvements.
• Participate in system implementations, upgrades, and process enhancement initiatives.
• Develop and maintain AP procedures and best practices.
• Review and analyze purchasing activity related to food and beverage, rooms operations, engineering, and capital expenditures.
• Support property leadership with vendor expense reporting and invoice tracking.
• Assist with owner reporting requirements and property-level financial reviews.
• Coordinate with Purchasing, Receiving, and Department Leaders to resolve invoice and payment discrepancies.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 3-5 years of accounts payable, accounting, or financial analysis experience.
• Hospitality industry experience preferred.
• Experience working in a multi-property or high-volume environment preferred.
• Strong understanding of accounts payable and general accounting principles.
• Strong analytical, organizational, and problem-solving skills.
• Ability to manage multiple deadlines with exceptional attention to detail.
• Excellent communication and vendor relationship management skills.
• Ability to identify trends and provide actionable business recommendations.

Working Conditions

This job operates in a corporate office environment. This role routinely uses standard office equipment such as laptop computers, calculators, smartphones, photocopiers, filing cabinets and scanners.

Physical Requirements

• Ability to remain seated for extended periods while working on a computer.
• Ability to occasionally lift and carry files or office materials up to 20 pounds.