Accounts Payable Specialist

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Job Brief

The Accounts Payable (AP) Specialist is the primary point of contact for all vendor inquiries and AP invoices for Austin Wood Recycling and its subsidiaries.

Key Responsibilities

• Process all vendor invoices and vendor credit applications, outside of those relating to equipment- and maintenance capital-related expenditures
• Develop and maintain a system to monitor purchasing activity within Infor to ensure adherence to company Purchase Order SOP
• Prepare weekly payables for submission to Accounting Manager
• Post all AP payments in Infor
• Post and reconcile recurring vouchers (e.g. rents, finance notes, bank fees, any recurring charges) in Infor
• Manage purchases under the AWR & Thelin VISA and AMEX accounts
• Maintain vendor contract pricing for inventory items within Infor
• Own all accounting close tasks assigned to AP within Infor, to include:
• Monitoring open and past due Infor PO’s
• Coding VISA and AMEX purchases and preparing related journal entries
• AP accruals, including eShipping accruals
• Prepaid adjusting journal entries
• Balance sheet account reconciliation of AP, Vouchers Payable, Notes Payable, Credit Cards, and Prepaids
• Work with Accounting Manager to prepare and file 1099’s
• Gain mastery of the General Ledger to improve consistency and usefulness of financial reporting and analysis
• Lead and join projects to improve the efficiency of approval workflows and increase visibility into our spend, to include:
• Automating purchase requisition and invoice approval workflows
• Integrating eShipping transactions for flatbed shipments, and eventually bulk outbound/inbound shipments
• Assisting with the implementation of production inventory receiving by warehouse team members
• Onboarding vendors to batch ACH file upload