Accounts Payable Specialist
Axogen is committed to building and maintaining a strong and gratifying company culture that fosters professional growth. Our hands-on and personal approach makes transitioning to a new job a seamless and enjoyable process. Most benefits are effective on day one!
Axogen is an equal opportunity employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or veteran status.
Why you’ll love working at Axogen:
- Friendly, open, and fun team culture that values unique perspectives
- Company-wide dedication to profoundly impacting patients’ lives
- Comprehensive, high-quality benefits package effective on date of hire
- Educational assistance available for all employees
- Matching 401(k) retirement plan
- Paid holidays, including floating holidays, to be used at your discretion
- Employee Stock Purchase Plan
- Referral incentive program
Axogen Mission and Business Purpose
Our business purpose is to restore health and improve quality of life by making restoration of peripheral nerve function an expected standard of care. We aim to lead the markets we serve by always requiring the solutions we offer patients and caregivers provide an improved benefit-to-risk profile as compared to existing standards of care. To ensure we deliver improved benefit-to-risk solutions, we will guide and expect the market and design requirement specifications underlying our engineering, business development, and clinical research activities, objectively target advancements in standards of care.
Job Summary of the Accounts Payable Specialist
The Accounts Payable Specialist is responsible for creating Purchase Order (PO) and invoice matching process for non-inventory services and non-inventory goods using AvidXchange, ensuring that invoices and receipts are accurately matched to POs, coded correctly and approved per department workflows. This role involves high volume processing of invoices and resolving discrepancies in accordance with company policy. The ideal candidate has strong attention to detail, excellent organizational skills, and experience with automated AP systems.
Requirements of the Accounts Payable Specialist
- 2‑4 years of experience in Accounts Payable and Invoice/ Purchase Order matching process.
- Understanding of accounting principles and practices as it relates to Accounts Payable.
- Understanding of purchase orders, receipts / receiving processes.
- Experience using AvidXchange or similar AP automation software: PO matching (2‑way / 3‑way) and workflow routing a plus.
- Strong understanding of approval workflows, departmental changes, spend approval and SOX controls relating to AP.
- Strong organizational, communication, attention to detail, accuracy in data entry, with ability to spot discrepancies.
- Familiarity with GL coding, cost centers, vendor terms.
- Knowledge of tax compliance (e.g. 1099) and vendor management.
- Good communication skills for working with internal stakeholders (workflow teams, purchasing and managers) and external vendors.
- Understanding of compliance, audit requirements for vendor payments.
- Ability to prioritize and manage multiple incoming communication channels (i.e. Multiple email inboxes and Teams channels)
- High School Diploma or equivalent required
- Bachelor’s degree in Accounting, Finance, or a related field a plus
Responsibilities of the Accounts Payable Specialist
The specific duties of the Accounts Payable Specialist include but are not limited to:
- Create and issue purchase orders (POs) in AvidXchange based on approved requisitions or departments requests.
- Match invoices to purchase orders: 2‑way matching: invoice and PO; 3‑way matching: invoice, PO, and goods/services receipt in the system.
- Verify that PO details (line items, quantities, unit prices) align with invoice. Raise exceptions/discrepancies when mismatches occur.
- Coordinate with departments workflows within the company to resolve mismatches (e.g., missing receipt, wrong quantity, wrong pricing).
- Route Purchase Orders and invoices for approval based on predefined workflows; ensure appropriate electronic approvals are obtained.
- Apply correct general ledger (GL) coding: account codes, cost centers and CAR project codes.
- Maintain and update open POs to reflect changes or cancellations.
- Assist with new vendor onboarding: ensuring proper vendor setup, W‑9, and payment preferences.
- Maintain communications with departments by answering questions, following up on outstanding issues (e.g., blanket POs, one time PO, partial shipments, etc.).
- Maintain an understanding of department projects specific needs to create POs accordingly and match invoices.
- Understand and manage department-specific workflows (e.g., Operations, facilities, IT, etc.) and ensure compliance within each department.
- Reconcile vendor statements and resolve outstanding balances or discrepancies.
- Escalate items to Senior AP or Manager if there is any problem or question.
- Assist in Month End and Year End closing by reconciling accounts payable records.
- Assist with annual 1099 reporting
Location
111 West Oak Ave., Tampa, FL 33602
#LI-AC1
Benefits/Compensation
This position is eligible for an annual bonus.
Benefits offered for this position include Health, Dental, Vision, Matching 401K, Paid Time Off, 9 Paid Holidays + 3 Floating Holidays, Dependent Care Flexible Spending Accounts, Medical Flexible Spending Accounts, Tuition Reimbursement, Paid Parental Leave, Paid Caregiver Leave, Basic Life Insurance, Supplemental Life Insurance, Employee Stock Purchase Plan, and Disability Insurance, as described in more detail in summary plan descriptions.
Company Statements
Axogen follows healthcare system guidelines with respect to credentialing, vaccinations and other employment/compliance related requirements, as well as CDC guidance. Axogen reserves the right to amend its policies from time to time in its sole discretion.
As AI is becoming a common tool throughout the application process, we want to be clear about its appropriate use at Axogen. Using AI to support resume writing, research or interview preparation is perfectly acceptable, provided the content is accurate and genuinely represents your qualifications and skills. For other key parts of your interview process, however, it is important that the ideas, communication, and work you share reflect your own voice, experiences, and thinking. We ask that you participate in our live interviews and complete any assessments without AI assistance unless instructions explicitly indicate otherwise or a specific exception is discussed and approved in advance. This approach ensures fairness, celebrates your individuality, and allows your authentic perspective to shine. Behaviors that do not align with these guidelines may result in disqualification from the hiring process or termination of employment if later discovered. We appreciate your understanding and look forward to learning about the unique contributions only you can bring to Axogen.
No agency solicitation. We kindly request that recruiting agencies, staffing firms, and third‑party vendors do not contact us regarding this posting. Unsolicited résumés will not be considered.
Skills
As published by greenhouse · 15 questions · 3 written answers
Basics
First Name, Last Name, Email, Phone, Resume/CV, Cover Letter, Location
Short answers (3)
- Please provide your current zip code.
- What is the highest level of education you have completed and area of focus?
- How many years of experience do you have in Accounts Payable and the Invoice/ Purchase Order matching process?
Pick from a list (9)
- Are you over the age of 18 years old?
- Are you able to perform the essential functions of this position, with or without reasonable accommodation?
- Are you able to provide proof of your right to work in the US if hired?
- Do you now, or in the future, will you require sponsorship by Axogen to work in the US?
- Have you previously worked for Axogen?
- Do you have an active non-compete or similar agreement that might prevent you from being permitted to work with Axogen? If yes, please email a copy to: talentacquisitioninterviews@axogeninc.com.
- Do you have experience working with AvidXchange or a similar AP automation software? If so, please list which ones.
- Are you local to Tampa and able to work in an office during normal business hours?
- APPLICATION ACKNOWLEDGMENT I acknowledge that I have read this Application for Employment. I acknowledge that I understood each and every question that was asked of me in the Application for Employment. I acknowledge that I was given the opportunity by Axogen to ask questions regarding the Application for Employment and the hiring process. I acknowledge that if Axogen employs me, I will be free to leave Axogen at any time for any reason and that Axogen is free to separate my employment at any time and for any reason without prior notice. I understand that this is called “employment at will,” and no one other than an officer of Axogen has the authority to alter this arrangement, to enter into an agreement for employment for a specified period of time, and/or to make any agreement contrary to the at-will nature of my employment. Furthermore, I understand that any such agreement that is contrary to the at-will nature of my employment must be in writing signed by an officer of Axogen. I acknowledge and understand that by submitting this application, Axogen may use some of the information stated in this application and my resume if provided to: conduct necessary background or credit checks, contact references and prior employers, verify licenses, or obtain any other relevant information deemed necessary. Further, if I am offered a position by Axogen, the job offer is contingent on the satisfactory completion of: a background check, a drug test, any job-related medical evaluation, any job-related quality training, proof of my legal identification, and authorization to work in the United States, and verification of any of the information that I provided. I acknowledge and affirm that the answers I have provided in this application and resume (if provided) for employment are true and accurate. I further acknowledge that I have not withheld any information that was requested of me in this application for employment. I understand and acknowledge that any misrepresentations, false statements, and/or omissions made by me in completing this application for employment may result in me not being considered for employment by Axogen and/or may lead to disciplinary action, up to and including the separation of my employment if discovered by Axogen after I have been hired. Therefore, I agree that if I am hired by Axogen, and I unknowingly wrote or later learn that something false or inaccurate is on this application, I am required to correct any and all inaccurate statements.
Written answers (3)
- Do you have any relatives or household members working at Axogen or an Axogen partner currently? If yes, who?
- What are your compensation expectations (please list salary or hourly rate and bonus/commission separately)?
- If you accept an offer of employment from us, we will need your legal name as it appears on your social security card or other legal documents. Please provide your legal name below, including any suffixes (ex. Jr., Sr., III)