Accounts Payable specialist
Posted
Summary:
We are Clinikally, a healthtech marketplace on a mission to simplify and elevate skin and hair care through science-backed, effective, and design-led solutions. By collaborating closely with dermatologists, we bridge the gap between clinical dermatology and everyday skincare. As part of our growing finance team, you will play a key role in ensuring seamless and accurate accounts payable operations. Your work will directly support our financial integrity, compliance, and operational efficiency, enabling us to continue delivering trusted products to our customers. This role is ideal for a detail-oriented professional passionate about precision, process excellence, and contributing to a purpose-driven organization.
Responsibilities:
- Receive, verify, and process vendor invoices within Business Central (ERP)
- Conduct 2-way and 3-way match checks to ensure accuracy and compliance
- Validate invoice details including GST, TDS, rates, PO/contract numbers, and GRN (where applicable)
- Apply correct GL codes, cost centers, and accounting periods
- Monitor and follow up on pending invoices to ensure timely approvals
- Prepare and validate vendor payment runs according to payment cycles
- Coordinate with the Banking team for timely disbursement of payments
- Verify bank details, payment modes, TDS deductions, and supporting documentation
- Share payment advice and confirmation with vendors
- Perform monthly and quarterly vendor statement reconciliations
- Track open items, debit/credit notes, and resolve disputes with vendors and internal teams
- Ensure compliance with GST regulations, invoice formats, MSME declarations, and TDS provisions
- Maintain up-to-date documentation for audits and compliance reviews
- Track and follow up on pending vendor documents (e.g., agreements, GST certificates, PAN, cancelled cheques, MSME status)
- Support the preparation of AP MIS and aging reports
- Update trackers for invoice status, payments due, TDS, and disputes
- Assist in month-end closing activities including accruals, reversals, and provisions
- Provide required documentation and support during internal and statutory audits
- Respond promptly to audit queries related to accounts payable
Requirements
Requirements:
- Bachelor’s degree in Commerce, Accounting, or Finance
- 2+ years of experience in Accounts Payable within a fast-paced environment
- Proficiency in Business Central (ERP) and MS Excel (advanced functions)
- Strong understanding of GST, TDS, and statutory compliance requirements
- Experience with vendor reconciliation and payment processing
- Excellent attention to detail and organizational skills
- Ability to manage multiple priorities with accuracy and timeliness
- Strong communication and stakeholder coordination skills
- Familiarity with audit processes and documentation requirements
- Comfortable working in a dynamic, startup-like environment with evolving processes
Location: Sector 44, Gurgaon
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