Accounts Payable Specialist Controller
Description
The Accounts Payable Specialist will be responsible for compiling, processing and maintaining account payable records. The position will report to the Controller. Candidate
must be a confident self-starter able
to manage their responsibilities and tasks with minimal supervision following
the initial training period.
Preferred
schedule: 2 full days
during month-end closing weeks with slightly fewer hours the balance
of the month.
PRIMARY RESPONSIBILITIES:
Accounts payable processing (~ 85% of the role):
• Facilitate entry and
payment of vendor invoices, which may include verification of vendor
information, reviewing purchase orders, and resolving discrepancies.
• Enter invoices, including purchase order invoices, and applicable use tax in NAV system. Monitor invoices for fixed asset
purchases.
• Prepare weekly check run for review, approval, printing and mailing.
• Other related duties as assigned.
Month end {10% of the role):
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Update and enter monthly freight accrual - tracking containers and billings for freight cost entry.
• Reconcile use tax and prepare use tax return on a monthly basis.
• Reconcile balance sheet accounts: deposits to CIP, use tax payable.
• Enter monthly depreciation and amortization in NAV.
• Track and monitor vendor invoices to be accrued.
Year end/annual(< 5% of the role):
• Provide internal and external audit assistance as required.
• Assist with forecasting and budgeting tasks.
Requirements
Education and Experience:
• 2-year degree (associate/technical) in accounting
- Minimum 2-3 years of experience in processing accounts payable with some exposure to GL accounting
- Proficiency in using electronic accounting software is required.
- Experience in fixed assets helpful
Required Skills/ Abilities:
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Must be able to learn other accounting software systems.
- Excellent organizational skills and attention to detail.
- Ability to maintain confidential and meticulous records.
- Computer skills are required as well as 10-key and Excel spreadsheets.
- Must have strong attention to detail, communication and problem-solving skills.
PHYSICAL JOB REQUIREMENTS:
• Ability to read, understand and communicate in English.
• Ability to concentrate for extended periods of time.