Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

GENERAL FUNCTION

The Accounts Payable Specialist processes a variety of accounts payable transactions across multiple systems and companies including non-PO, PO, and file uploads according to company policy. Accurately reconciles vendor invoices to purchase orders and receipts for a wide range of scenarios to ensure accurate and timely accounting. Efficiently and effectively resolves invoice issues in partnership with internal customers.

MAJOR DUTIES & RESPONSIBILITIES

• Processes/reconciles accounts payable invoices, files, RTV's, and credits.

• Analyzes anomalies and determines the proper posting steps and workflow for more than 50 scenarios.

• Investigates recurring problems and performs root cause analysis to identify opportunities for long term resolution.

• Self-assesses tax on invoices as necessary.

• Evaluates the accounting accuracy of invoice postings.

• Efficiently gathers information to diagnose and resolve customer problems.

• Escalates unresolved issues to Team Lead in a timely manner.

• Follows up on delinquent approvals or other internal control issues maintaining adequate records.

• Performs month end close activities.

• Shares suggestions and recommendations for potential process improvement opportunities.

• Collaborates with internal and external customers to create value by delivering quality and timely service.

• Complies with established department internal controls, invoice approval guidelines and other defined controls.

• Possesses intermediate knowledge and utilization of systems and software within area of responsibility.

• Reviews supplier information in SAP to ensure system accuracy, including vendor address and terms.

• Assumes additional responsibilities and assist with special projects as needed or directed.

BASIC QUALIFICATIONS

• Bachelor degree in finance or accounting

• Analytical skills/problem solving

• Data entry speed and accuracy

• Firm understanding of core accounting principles

• Strong learning agility

• Intermediate excel skills

• Customer service oriented

• Effective oral and written communication skills

• Solid organizational skills and the ability to work under pressure in a fast paced and changing environment

• Attention to detail and deadline oriented

PREFERRED QUALIFICATIONS

• Accounts Payable experience