Accounts Payable Specialist

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Position Overview

Frontline, a financial services company providing outsourcing services for our law firm clients, is looking for a reliable and precise accounting professional who will play an important role in building an Accounts Payable department.

The Accounts Payable team maintains current accounts and assists in invoice processing functions. We are seeking an experienced candidate who can document processes, analyze expense reports to assign payments to the proper cost centers, work with vendors to resolve past due invoices, and reconcile monthly statements with vendors for specific clients to improve their payment process.

Shift Timings - 6:30 PM to 3:30 AM (IST)

Primary Responsibilities:

• Keeping track of all payments and expenditures, including purchase orders, invoices, and statements

• Reconciling processed work by verifying entries and comparing system reports to balances

• Maintaining historical records

• Paying vendors by scheduling payments and ensuring payment is received for outstanding credit

• Monitoring vendor payment agreements to identify discounts that can reduce invoice amounts

• Paying all applicable sales tax and maintaining records of each tax payment

• Tracking credits owed to the client and ensuring proper application to vendor payments

• Reconciling payable reports monthly to confirm accuracy of all payments

• Assisting in the preparation and maintenance of A/P manuals, reference guides, and educational tools

• Analyzing industry trends and proactively improving processes to maximize efficiency

• Preparing account analyses and producing monthly reports

• Assisting with special projects and ad-hoc requests as directed by management

• Performing other duties as required

Job Requirements

• Bachelor’s Degree in Accounting, Finance, or related discipline

• 2+ years of experience in a corporate accounting role

• 2+ years of experience in Accounts Payable

Skills and Abilities

• Ability to work independently with minimal supervision

• Proficiency in Microsoft Excel, Word, and other A/P-related software
  (Experience with Bill.com or Chrome River is strongly preferred)

• Excellent attention to detail

• Strong organizational skills with the ability to document processes and workflows

• Effective corporate communication skills with the ability to build relationships with partners, attorneys, finance staff, clients, and vendors

• Ability to consistently meet deadlines

• Service-oriented and self-motivated with a high sense of urgency and ownership

• Law firm or professional services experience preferred