Accounts Payable Specialist - Hybrid

SUMMARY:

The Accounts Payable Specialist is responsible for prompt and accurate processing and accounting of vendor invoices in accordance with company policies and procedures. The Accounts Payable Specialist also provides day-to-day support to the Accounting/Finance department, including handling incoming department mail, email, office supply inventories, and other clerical duties as assigned.

ESSENTIAL FUNCTIONS:

To perform this job successfully, an individual must be able to perform each essential function satisfactorily with or without accommodation. The requirements listed below are representative, but not all inclusive, of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Sets up invoices in current Accounting System, assisting with payment posting and Rent Rolls.
• Audits and verifies applicable supporting documents before processing invoices.
• Answers vendor, employee, and contractor payment inquiries.
• Verifies proper GL coding for all invoices being processed.
• Performs filing and maintains organized files and records according to company process.
• Reviews and audits employee expense reports for accuracy.
• Receives, opens, sorts, distributes and picks up accounting mail.
• Sorts, scans and uploads vendor invoices into Tipalti.
• Cultivates vendor relationships to ensure accurate invoices collection and payment.
• Orders stock and maintains inventory of office supplies.
• Processes outgoing checks for US Mail and pick up.
• Maintains an appropriate professional appearance and demeanor in accordance with Company policies.
• Keep commitments and keep direct supervisor informed of work progress, timetables, and issues.
• Maintain strict compliance with State, Federal and other regulations (e.g., OSHA, WC, HIPAA, ADA, FEHA, DOL, HR policies and practices).
• Other related duties as assigned by management.