Accounts Payable Specialist II

SUMMARY:

The Accounts Payable Specialist II is a mid-level role responsible for processing invoices, check runs, ACH, and direct deposit transactions with accuracy and compliance. This position supports internal departments and vendors while ensuring adherence to financial policies and procedures. In addition to daily operations, the Specialist II provides guidance on routing, coding, and approvals, contributing to audit readiness and process consistency across the organization.

JOB DUTIES AND ESSENTIAL FUNCTIONS:

• Accurately review and process high volumes of invoices, expense reports, and vendor payments in a timely manner.
• Ensure all transactions are correctly coded to the appropriate branches and general ledger accounts.
• Confirm that invoice approvals comply with internal policies and procedures.
• Reconcile vendor statements and resolve discrepancies promptly to maintain accurate and up-to-date records.
• Adhere to month-end closing procedures related to accounts payable to ensure timely and accurate reporting.
• Maintain well-organized, detailed, and compliant records of all accounts payable transactions for audit and reference purposes.
• Support process improvement efforts to enhance the efficiency and accuracy of AP operations.
• Ensure timely vendor payments according to agreed terms to avoid service disruptions.
• Prepare and provide necessary AP documentation and reports for internal and external audits.
• Assist with cash flow management using Jack Henry Business Manager software.
• Coordinate the procurement of supplies bank-wide for American Business Solutions products.
• Assist with the annual preparation and distribution of 1099 reports to the IRS and applicable payees.
• Communicate professionally with vendors, suppliers, and internal teams to resolve inquiries and ensure alignment.
• Maintains regular and punctual attendance to support business operations and ensure reliability in meeting departmental needs.
• Perform other duties and special projects assigned to support organizational objectives and enhance operational efficiency

WORKING CONDITIONS:

• Air-conditioned office environment.
• Weekend hours are required.
• Consistent and timely attendance is required to ensure uninterrupted operational efficiency and exemplary service delivery.

PHYSICAL DEMANDS:

• Sit for extended periods of time.
• Walk, stand, bend, squat, twist, and reach.
• Simple grasping and fine manipulation.
• Extended keyboarding.
• Ability to lift 25 lbs.