Accounts Payable Specialist

Position Title: Accounts Payable Specialist

Reports to: Chief Financial Officer

Location: Jacksonville School District #117 Administrative Office

Function: Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions and support the departments of Business Services and Operation and Maintenance.

Salary & Benefits: Regionally competitive salary and benefits commensurate with experience. Actual salary and benefits will be negotiated with finalists.

Type of Employment: Full-time, permanent

Address: Jacksonville School District #117, Administrative Center, 211 West State Street, Jacksonville, IL 62650

Phone Number: (217) 243-9411

District Website: http://www.jsd117.org/

Online Application Link: Click here

Required Qualifications:

The individual employed for this position must possess and maintain the following qualifications:

Education, Experience & Certification Requirements

• High school graduate or equivalent.
• Minimum of three years general office work with accounts payable and general accounting experience.

Knowledge & Skills

• Have strong work ethics.
• Be well organized and self-directed.
• Be able to follow standard filing procedures.
• Be detail oriented, have professional attitude, and be reliable.
• Be proficient in Office Suite productivity software (i.e. Excel and Word).
• Possess strong organizational and time management skills.
• Possess strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis skills, and multi-tasking skills.
• Have thorough knowledge of applicable accounts, payable/general ledger systems, and procedures, financial chart of accounts, and corporate procedures.
• Be able to communicate effectively verbally and in writing.
• Be able to interact with employees and vendors in a professional manner.
• Be able to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
• Be able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Be able to keep confidentiality of administrative processes.
• Be able to work effectively as part of a team.
• Be able to perform duties with awareness of all District requirements and Board of Education policies.

Duties & Essential Job Functions:

The essential job responsibilities for this position of Accounts Payable Specialist for Jacksonville School District #117 are listed below.

• Review all invoices for appropriate documentation and approval prior to payment.
• Sort and distribute incoming mail.
• Prioritize invoices according to cash discount potential and payment terms.
• Process check requests.
• Match invoices to checks, obtain all signatures for checks, and distribute checks accordingly.
• Maintain 1099's.
• Conduct general ledger coding and accurate input into the accounts payable program.
• Conduct timely processing of checks adhering to schedule as set by the department.
• Review of all invoices, contracts, and any other supporting documentation for completeness, validity, and proper coding.
• Respond to all vendor inquiries.
• Reconcile vendor statements, research, and correct discrepancies.
• Assist in month and year end financial closing activities.
• Maintain files and documentation thoroughly and accurately, in accordance with Board policy and accepted accounting practices.
• Assist with other projects as needed.
• Process all incoming requisitions accurately and convert into purchase orders.
• Properly match and review requisitions, purchase orders, and invoices making any accounting adjustments as necessary.
• Process orders accurately and timely and maintain files in a high volume setting.
• Maintain supplies of postage on hand.
• Manage petty cash.
• Administer service calls and ordering of supplies for office machines.
• Maintain W-9's.
• Follow all School Board policies, rules, and regulations.
• Exhibit interpersonal skills to work as an effective team member.
• Greet all incoming visitors to the Central Office
• Answer all phone calls and direct to the proper department.
• Perform other duties as assigned.

Job Posting Date: March 19, 2026

Application Deadline: until filled.

Start Date: To be announced.

How to Apply: Apply online at the link provided above.