Accounts Payable Specialist

POSITION SUMMARY

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices and payments while supporting operational and accounting activities. This position works closely with internal departments and external vendors to ensure invoices are properly reviewed, approved, coded, and paid in accordance with company policies and procedures. The role maintains vendor records, supports month-end accounts payable activities, and contributes to efficient accounts payable operations.

ESSENTIAL RESPONSIBILITIES

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices to purchase orders, field tickets, receipts, and supporting documentation.
• Route invoices for approval and ensure compliance with company approval requirements.
• Process vendor payments, including ACH, wire transfers, and checks.
• Research and resolve invoice discrepancies and payment issues.
• Monitor accounts payable aging and follow up on outstanding items.
• Establish and maintain vendor records, including onboarding and updates through PaymentWorks.
• Respond to vendor inquiries regarding invoice and payment status.
• Reconcile vendor statements and resolve account discrepancies.
• Maintain organized vendor files and supporting documentation.
• Process invoices through Quorum ERP and OpenInvoice.
• Review field service tickets and support documentation to ensure accurate billing.
• Code expenses to the appropriate general ledger accounts, cost centers, wells, leases, and AFEs.
• Coordinate with Operations, Supply Chain, and Accounting to resolve billing and coding questions.
• Maintain accurate accounts payable records and supporting documentation.
• Provide documentation requested for audits and financial reviews.
• Support annual 1099 reporting activities.
• Follow established accounting policies, procedures, and internal controls.

OTHER DUTIES

• Perform other duties and projects assigned to support the success of the department and company

SUPERVISORY RESPONSIBILITIES

• None