Accounts Payable Specialist

The essential functions include, but are not limited to the following

• Responsible for obtaining approval of invoices.
• Audit, code, and enter approved invoices and credit card purchases in QuickBooks.
• Prioritizes invoices according to cash discounts potential and payment terms. Obtain favorable terms for the company.
• Match invoices to checks, obtain signatures, and mail checks in a timely manner.
• Process check requests.
• Pay invoices online using company credit cards or bank accounts.
• Answer all vendor inquiries. Strengthen and grow relationships with vendors.
• Submit paperwork to vendors to obtain rebates.
• Obtain vendor statements to ensure that our records agree with the vendor.
• Review invoices in Ctuit to ensure that all invoices are coded correctly and recorded in QuickBooks
• Review delivery log and repairs and maintenance log to ensure that all invoices are received.
• Obtain W-9s from all vendors.
• Communicate and work with management
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Assist in period and year end closings.
• Assist with other projects as needed.