Accounts Payable Specialist

PRIDE Industries is a fast-paced company with a mission: To Create Jobs for People with Disabilities while providing high quality, value-added solutions to our nationwide customers. We are currently recruiting to fill the following position:

PRIDE Industries

Job Description

Job: Accounts Payable Specialist

Job Code: 850 - PR-Accounts Payable Spec

HR Title Group: Accounting and Finance

Salary Grade: N15

FLSA Status: Non-Exempt

Approval Date: December 2017

SUPERVISES:
There are no direct reports with this position.

POSITION SUMMARY:
Under general supervision the Accounts Payable Specialist provides accounts payable processing and audit support to the Accounting Department. Employees in this job class compile data regarding amounts owed from purchase orders, charge slips and other documents; codes invoices; record transactions; and maintain payment records. This job requires knowledge of accounting processes and procedures; and the ability to process a high volume of detailed work; explain requirements and procedures to staff, vendors and customers; and operate a computer to lookup and enter information.

TYPICAL DUTIES:
1. *Reviews invoices and purchase orders from internal and outside vendors, assigns codes and enters data to the general ledger and expense accounting systems.
2. *Processes approved invoices for payment and maintains vendor account electronic and hard copy records
3. *Verifies that information on purchase orders and signed receivables matches invoice data.
4. *Processes month end closing and audit documents and verifies that all invoices and expenses are captured.
5. *Responds to internal and external customer inquiries and resolves or escalates issues appropriately. This generally requires explaining policies or procedures, researching data and copying or reprinting documents, taking notes, and providing follow-through.
6. *Requests maintenance of vendor accounts as needed.
7. *Provides regular training and communications to internal managers and administrative assistants regarding processes and procedures.
8. *Processes government contract commissions.
9. Processes company wide expense reports and petty cash reports for assigned sites.
10. *Reconciles data for month-end reporting.
11. *Researches and determines reasons for un-cashed accounts payable checks and takes appropriate action such as placing a stop payment and reissuing the check.
12. Reconciles company credit card purchases to master billing reviewing, coding and ensuring compliance with company policy.
13. Performs other duties and special projects as assigned.

* Denotes Essential Job Function

MINIMUM QUALIFICATIONS:
• One or more years of experience in accounts payable, receivable or bookkeeping;
• Skill to operate a computer keyboard and 10 key by touch;
• Ability to communicate effectively and respond to questions and requests from team, customers and others;
• Effective written communication skills using appropriate business English;
• Human relations skills to maintain effective working relationships with team;
• Effective customer service skills;
• Intermediate computer literacy including knowledge of word processing, spreadsheet, database and presentation software;
• Basic mathematical ability including addition, subtraction, multiplication, and division;
• Demonstrated customer service, problem solving and common sense skills.

EDUCATION REQUIREMENTS:

High School Diploma or GED

CERTIFICATES OR LICENSES REQUIRED:

The following licenses or certificates may be required depending on local, state and/or contract requirements:

Not Applicable

PHYSICAL REQUIREMENTS:

Employees must have the ability to perform the following physical demands for extended periods of time with or without assistance:

• Viewing computer screen/monitor
• Utilizing keyboard
• Answering phone/making calls

WORK ENVIRONMENT:

Work is performed in a normal office environment with limited privacy and some exposure to background noise.

DISCLAIMER:

The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job. Employees are expected to follow their supervisor’s instructions and to perform the tasks requested by their supervisors.

At PRIDE, we make a difference in the lives of many, one job at a time.

If you are interested in working for this unique organization that blends business with a social mission, please apply online at .PRIDE Industries is a VEVRAA federal contractor committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, marital status, genetics, disability, age, or veteran status. Visit our website to learn more!

PRIDE will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

PRIDE will consider for employment all qualified applicants with criminal histories in a manner consistent with the requirements of all federal, state, and local laws.