Accounts Payable Specialist

As an Accounts Payable Specialist, you will be responsible for Performing all tasks in Accounts Payable and providing administrative support for daily office functions.

Essential Duties and Responsibilities:

• Process invoices involving purchase orders, credit memos, pre-approved check requests, vendor invoices and employee expense reports from various systems with attention to detail, reasonableness, appropriate authorization in accordance with internal policy.
• Review and reconcile vendor statements.
• Coordinate with vendors, managers and purchasing to identify and resolve issues preventing the processing of invoices associated with a purchase order or non-purchase order invoices.
• Responsible for day-to-day management of all payment cycle activities in a timely and efficient manner to include processing of and scheduling check and ACH payments.
• Manage, organize, and prioritize electronic AP inbox and incoming mail as necessary.
• Prepare tax exemption certificates as needed.
• Coordinate with accounting staff to assure accurate accrual of estimated expenditures.
• Other ad hoc matters as assigned.
• Communicate professionally with external vendors and colleagues.
• Working with Acumatica Software

Supervisory Responsibility:

This position has no supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type and Expected Hours of Work:
This is a full-time 40-hour position. Days and hours of work are Monday through Friday 8:00 AM to 4:30 PM.

Travel:

No travel is required for this position.

Required Education and Experience:

• Associate’s degree from an accredited college or university or technical school in general business administration a plus.
• Must have at least 2 years of administrative work experience.
• Strong organizational skills, and excellent verbal and written communication skills
• Must be able to work independently or collaboratively on tasks as well as to accept direction on given assignments.
• Must be able to multi-task and be able to work with minimum supervision, self-initiator, able to recognize tasks that need attention.
• Experience with Acumatica ERP a plus!
• Proficient with basic Microsoft Excel functions.

Compensation & Benefits:

• Competitive wages
• Health Care - United HealthCare, Delta Dental and Vision Service Plan
• Paid holidays, Paid Vacation time, and sick time
• Employer-paid Employee Stock Ownership Program (ESOP)
• Employer-paid Life and AD&D insurance; access to short and long-term disability insurance.
• Tuition reimbursement and more!