Accounts Payable Specialist

Role Description
Our Accounts Payable Specialist supports the financial operations of SigEp National Housing and properties enrolled in our Property Management Program. This role oversees accounts payable and supports property tax, insurance, 1099 filings, audit preparation and fixed asset tracking, ensuring that the operations of our SigEp National Housing run smoothly with no gaps in their execution. Success in this role requires strong organizational skills, process improvement, and collaboration with staff and stakeholders.

Key Tasks and Responsibilities

• Manage properties’ accounts payable invoices and ensure their approval and payment weekly
• Manage the accounts payable inbox on a daily basis
• Process ACH/EFT payments and remote check files with proper approval and documentation weekly
• Manage the document management for all properties, including vendor management documents (1099s/COIs), contracts, invoice support, etc.
• Lead vendor and utility account transition for new properties enrolled in the Property Management Program
• Administrate the Vendor Access Portal within our property management software, Entrata
• Assist SENH Controller and SENH Executive Assistant with Emburse card management
• Assist Property Operations Managers with vendor management across the portfolio
• Support Fraternity’s Finance Director with preparation for the year-end audit
• Support Fraternity’s Cash Receipts Specialist to ensure accurate processing of SENH management fees and accounts receivables between the two accounting systems
• Manage property tax, property insurance, and tax return payments and record keeping in all accounting systems
• Ensure timely filing of 1099 tax documents

Skills

• Strong attention to detail, ability to manage vendors for multiple locations/properties, strong written and verbal communication skills
• Understands basic accounting processes, especially as they relate to accounts payable
• Strong organizational skills and follow up to ensure timely payment
• Ability to provide a high degree of customer service to vendors
• Proficient in property management software (Entrata preferred)

Experience Requirements

• High school diploma
• 2-3 years of accounts payable experience
• Experience in working with property management software (Entrata preferred)
• Experience maintaining vendor compliance records (1099/W9)
• Experience managing out-of-state vendors
• Proficiency with Windows/Mac applications including Gmail, other G-Suite applications, Word, Excel, etc.

General Information

• Position Title: Accounts Payable Specialist
• Department: Finance
• Reports to: Finance Director
• Job specifications: Salary, full-time, Richmond-based
• Salary: $53,000.00 - $57,000.00
• Incentive Comp: $2,000.00

Benefits

• Company sponsored medical, dental and vision
• 401k with available match
• Responsible unlimited paid time off and holidays
• Available dependent care flex spending account
• Long-term and short-term disability and group term life
• Enhanced employee assistance program
• Sponsored professional development opportunities
• Paid parental leave