Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Cincinnati, OH

Department: Accounting

Employment Type: Full-time, on-site

FLSA Status: Non-exempt (hourly)

Keep the business behind Ohio's fire and life-safety leader running smoothly. If you love clean books, solved discrepancies and a team that notices good work, this is your seat.

Why Silco

• Eight-time Top Workplaces winner and an Inc. 5000 fastest-growing private company.
• Family-owned since 1931, with approachable leadership and real advancement across branches and departments.
• Veteran-friendly: about 30% of our team has served in the military.

About Silco

Silco Fire & Security protects lives and property for more than 45,000 businesses across Ohio, Kentucky and surrounding states. We design, install, inspect, service and monitor fire protection and security systems, from fire alarms, sprinklers and kitchen suppression to video surveillance and access control. Founded in 1931 and still family-owned and operated, Silco has more than 500 team members across seven branches: Cincinnati (headquarters), Akron, Cleveland, Columbus, Dayton, Toledo and Louisville.

The Role

As our Accounts Payable Specialist, you will be responsible for the day-to-day AP execution: processing PO and non-PO invoices accurately and on time, keeping vendor records clean in our ERP system, and making sure our vendors are paid correctly. You will partner with inventory, service supervisors, operations managers and leadership across all branches, and support the AP Manager on special projects.

What You'll Do (Essential Functions)

• Process PO and non-PO invoices accurately and on schedule, working with inventory, service supervisors, operations managers and directors to resolve approvals.
• Review the weekly aging report and issue vendor payments by check, ACH and credit card.
• Process daily check requests from branch locations.
• Set up new vendors and maintain vendor accounts in the ERP system.
• Complete monthly vendor statement reviews and research and resolve invoice discrepancies.
• Disburse and reconcile petty cash.
• File and maintain accurate AP records.
• Support the AP Manager on special projects and process improvements.

What You Bring

Required

• High school diploma or equivalent.
• Working knowledge of general accounting procedures.
• Strong Microsoft Excel skills (sorting, filtering, basic formulas).
• Strong organization, time-management and problem-solving skills with high attention to detail.
• Clear written and verbal communication skills.

Preferred

• 2 years of accounts payable experience, including three-way matching of invoices to receipts.
• Experience with an ERP system.

Physical Requirements

• Prolonged periods of sitting at a desk and working at a computer.
• Frequent use of hands and fingers to type, use a mouse, handle paperwork, and operate standard office equipment.
• Ability to read a computer screen and printed documents for extended periods.
• Ability to communicate clearly by phone, email, video call, and in person.
• Occasional standing, walking, bending, and reaching to file documents and move around the office.
• Able to occasionally lift and carry up to 20 pounds, such as files, supplies, or boxes of paper.
• Ability to remain alert and focused while performing detailed or repetitive tasks.
• Work is performed primarily in an office environment with moderate noise levels.

Benefits

• Medical, dental and vision insurance; accident and illness insurance; Flexible Spending Account (FSA).
• Company-paid short-term disability and life insurance.
• 401(k) with company match.
• Paid holidays and generous paid time off.
• Tuition reimbursement and company-paid training and certifications.
• Up to 8 paid volunteer hours per year, plus dollar-for-dollar matching of your charitable gifts.
• Company events and recognition programs that celebrate success.

Equal Opportunity

Silco Fire & Security is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, military status, protected veteran status, or any other characteristic protected by federal, state or local law.

Reasonable accommodation: Silco provides reasonable accommodations to qualified individuals with disabilities and to applicants and employees with known limitations related to pregnancy, childbirth or related conditions. If you need an accommodation to apply or interview, contact Human Resources at (513) 733-5655 or aschmitz@silcofs.com.

Offers of employment are contingent on successful completion of a pre-employment background check and drug screen, conducted in accordance with applicable law, including the Fair Credit Reporting Act. Positions that drive for work also require a motor vehicle record review. Criminal history is evaluated individually in light of the position's duties.

This description outlines the essential functions, qualifications and physical demands of the position. It is not an exhaustive list of duties; other duties may be assigned. It does not create a contract of employment. Employment with Silco is at will.