Accounts Payable Specialist (Temporal)

**This is a temporary position for 3 months**

PRIMARY FUNCTION

Review, reconcile, and process vendor invoices accurately and in a timely manner across multiple companies. Manage and monitor Accounts Payable email inboxes to ensure prompt responses. Provide support to vendors and internal departments by addressing AP-related inquiries efficiently.

ESSENTIAL DUTIES AND RESPONSIBILITIES

This list may not include all the duties that may be assigned.

1. Review, reconcile, and submit vendor invoices to Capture/Medius for approval (100–300 invoices weekly).
2. Accurately code vendor invoices in Medius in a timely manner (100–300 invoices weekly).
3. Create and maintain vendor templates for recurring invoices and allocations in Medius.
4. Perform monthly vendor statement reconciliations.
5. Process and import insurance and patient refunds manually as needed (100–200 refunds).
6. Manage multiple Accounts Payable email inboxes efficiently.
7. Provide assistance and guidance to co-workers in other departments on Accounts Payable-related questions and issues.
8. Communicate promptly and effectively with vendors to resolve invoice discrepancies.
9. Collaborate with the Purchasing Department to resolve discrepancies between invoices and purchase orders.
10. Record Credit Card Payment transactions in D365.
11. Create vendor invoice JE in D365 as needed.
12. Serve as backup for the Senior Accounts Payable Clerk when needed.
13. Support the Accounts Payable Supervisor and Director with various tasks and special projects.

QUALIFICATIONS

EDUCATION:

• Minimum high school diploma or equivalent required.
• 2-year accounting degree preferred.

EXPERIENCE:

• Minimum 2 years A/P experience required; 3-4 years preferred.
• Healthcare experience preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

• Organizational and clerical skills
• Interpersonal skills
• Analytical skills
• Ability to multi-task and work independently.
• MS Office skills including MS Word, Excel, and Outlook.

TYPICAL WORKING CONDITIONS

• Non-patient facing
• May be either full time remote/telework or rotate working in the office and remote/telework.
• Must live in Monterrey, N.L., Mexico
• Office environment
• Frequent telephone interaction.
• Manual dexterity
• Operate a keyboard; type 35 wpm.
• Operate office equipment.
• Handles high volume tasks.

OTHER PHYSICAL REQUIREMENTS

• Vision
• Sense of sound
• Sense of touch