Accounts Payable Specialist - Temporary
About EpicWorks
ABOUT THIS ROLE
The Accounts Payable team is currently navigating a significant period of transition. With the implementation of Ramp and NetSuite, interim processes and responsibilities have changed considerably, and as a result th team is in need of additional resources to support the team during this transition.
The redistribution of responsibilities has been challenging, contributing to delays in processing payments, recording invoices, and maintaining the level of review and accuracy we expect. We are actively working to clarify roles, improve workflows, and establish a more sustainable long-term structure for the AP function.
As we approach the electoral period, the volume and pace of activity are increasing substantially. We are seeking a full-time, temporary Accounts Payable Specialist to support our financial operations through April 30, 2027.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Review, coordinate, and obtain approvals to prepare nationwide/project-wide accounts payable invoices for payment processing. Code and/or input for payment (G/L Code, Department/Campaign/Region/Funding).
- Enter/Upload all Accounts Payable items into the accounting database, FundEZ.
- Reconcile AP transactions across various platforms into our accounting software, FundEZ.
- Review and process expense reports utilizing Certify software and Ramp.
- Assist in the monthly reconciliation of all AP entries to the General Ledger, ensuring accuracy and consistency.
- Review and process credit card charges through Ramp software. Communicate with staff members concerning deficiencies in approvals or receipts.
- Maintain Finance Department’s Accounts Payable digital filing system, including recording information for vendors and contractors, including assisting in the collection of W9s, maintaining organized vendor files, and debit card disbursements for all companies.
- Maintain positive relationships with vendors, responding to inquiries promptly and professionally.
- Maintain positive relationships with EpicWorks staff, responding to inquiries promptly, collegially, and professionally.
- Assist Finance team with all monthly budget versus actual reports and prompt response to questions from regional Directors and Project leads.
- Assist the Finance and Compliance teams with additional tasks as needed.
SKILLS AND QUALIFICATIONS
- Minimum 3 years Accounts Payable experience required
- Attention to Detail: Strong observation skills and keen attention to detail for effective account reconciliation.
- Problem-Solving: Ability to identify and resolve problems efficiently and accurately.
- Technology Proficiency: Experience with AP platforms and accounting software preferred; specifically experience with Ramp and Netsuite highly preferred. Comfort with Excel and Microsoft tools, as well as Google spreadsheets and docs and standard email.
- Communication Skills: Clear and effective communication for interactions with team members, colleagues, independent contractors and vendors.
- Bachelor’s degree in accounting, finance, business or a similar field preferred.
- Political, campaign or non-profit experience is a plus.
Skills
As published by lever · 5 questions · 4 written answers
Basics
Resume/CV, Full name, Pronouns, Email, Phone, Current location, Current company, LinkedIn URL, Twitter URL, Portfolio URL, Other website, What is your age range?, I identify my ethnicity asSelect all that apply, What gender do you identify as?, What sexual orientation do you identify as?, Please tell us about your native language., Please tell us your faith background and/or cultural practice., Which socioeconomic class did you grow up in?, Which socioeconomic class are you currently in?, Please share your disability status., Please share your military connection., Please share your family or caregiver status.
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Written answers (4)
- Why do you want to work at EpicWorks? optional
- Have you had experience working in a multi-entity or multi-organization accounting environment? Please describe briefly. optional
- Our purpose at EpicWorks is to set up movement organizations to achieve greater impact. If you could help any organization increase its impact, what would it be and why? optional
- Years of experience is an important factor in calculating your salary offer. Please share any additional experience, education, certifications, or other qualifications that you have not included on your resume including jobs that may not seem directly relevant. Be sure to list months and years for any jobs. optional