Accounts Payable Specialist

COMPANY OVERVIEW

A recognized industry leader trusted by the United States government for over 75 years. With an impeccable reputation and dedication to delivering quality, WTC is a single integrated solutions provider, bringing equipment, parts, and service together to provide comprehensive solutions to all industries and government institutions and service trades.

POSITION SUMMARY

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. In this role, you will be responsible for processing invoices, managing vendor relationships, ensuring timely payments, and maintaining accurate financial records.

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
In order to perform this job successfully, an individual must be able to perform the essential duties outlined below. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform these essential functions.

• Process and review vendor invoices for payment, ensuring accuracy and compliance with company policies including three-way matching of WTC purchase orders, vendor packlists, and vendor invoices.
• Review vendor statements and WTC receiving documentation to resolve discrepancies as required.
• Prepare and process weekly payment runs.
• Review, reconcile, and record corporate credit card transactions to monthly statements and resolve discrepancies.
• Review, record, and process employee out-of-pocket business expenses for recording in accounting system and processing payment.
• Maintain vendor files and ensure proper documentation for payments.
• Collaborate with internal teams and vendors to resolve billing issues and discrepancies.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Prepare reports as needed for management and audits.
• Ensure compliance with all company policies and applicable regulations.