Accounts Payable Supervisor

Accounts Payable Supervisor

Job Description

Department: Accounting

Job Status: Full-Time

FLSA Status: Salary Exempt

Reports To: Procure to Pay Manager

Location: The Woodlands, TX

Amount of Travel Required: Minimal

Work Schedule: Monday-Friday, 8:00 a.m. – 5:00 p.m.

Positions Supervised: Accounts Payable Analyst

AIP Level: 6

POSITION SUMMARY: The Accounts Payable Supervisor leads day-to-day Accounts Payable operations in a fast-paced, multi-entity environment operating in Oracle Fusion. This role ensures timely, accurate, and policy-compliant invoice processing and payments while maintaining strong internal controls, service discipline, team accountability, and continuous process improvement. Reporting to the Procure-to-Pay Manager, this position plays a critical role in stabilizing and optimizing AP operations, strengthening month-end close, improving vendor and stakeholder experience, and building a high-performing team culture. The AP Supervisor leads from the front by managing workload, removing barriers, resolving escalations, enforcing policy, improving metrics, and partnering cross-functionally with Procurement, Supply Chain, Receiving, Treasury, and Accounting to address recurring issues.

This role is ideal for a hands-on AP leader who combines operational depth, analytical capability, close discipline, and strong people leadership to build a best-in-class Accounts Payable function.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "may.")

• Lead daily AP operations, including invoice intake, validation, coding review, matching, approval follow-up, exception resolution, and payment readiness.
• Ensure invoices are processed accurately and timely in accordance with policy, payment terms, and service expectations.
• Manage and rebalance team workloads to support deadlines, priorities, and effective queue management.
• Drive disciplined execution across processing, backlog management, follow-up, and issue resolution.
• Serve as the first escalation point for operational issues, vendor concerns, urgent payments, and stakeholder inquiries.
• Partner with Procurement, Receiving, and Accounting to resolve PO, receipt, approval, business unit, and entity-related issues impacting invoice processing and payments.
• Identify and escalate recurring Oracle Fusion or process breakdowns; support testing and adoption of improved workflows.
• Reinforce accurate review of automated invoice data and prevent downstream errors.
• Ensure adherence to internal controls, company policies, approval requirements, and audit standards.
• Enforce “No PO, No Pay,” receiving requirements, legal entity accuracy, duplicate payment prevention, and proper handling of exceptions.
• Promote control awareness, including segregation of duties, documentation standards, and escalation of risks.
• Partner with leadership to address vendor master, banking, and data integrity issues.
• Coordinate with Accounting on unprocessed invoices, exceptions, holds, and other items affecting period-end reporting.
• Ensure all close deliverables, reconciliations, and schedules are completed accurately and on time.
• Lead AP month-end close activities to support accurate and timely financial reporting. Oversee accrual support, invoice cutoff, open liabilities, and close-related reviews.
• Drive vendor statement reconciliations, prioritizing key and high-risk vendors, and resolve discrepancies promptly.
• Manage reduction of aged invoices, unresolved holds, and legacy or incomplete items.
• Own AP reporting and performance metrics (e.g., cycle time, backlog, aging, exceptions, reconciliation status, on-time payment performance).
• Analyze trends, identify root causes, and implement corrective actions to improve efficiency, quality, and control performance.
• Provide regular insights to the Procure-to-Pay Manager on performance, risks, and improvement opportunities.
• Support a metric-driven, accountable AP organization focused on service, accuracy, and continuous improvement.
• Own AP aging performance, including timely resolution of aged invoices, unmatched receipts, invoice holds, and GRNI-related exceptions through coordination with Procurement, Receiving, Operations, and Accounting.
• Supervise and develop AP team members through coaching, training, and performance management.
• Foster a high-performance culture centered on ownership, urgency, consistency, and collaboration.
• Build team capability through cross-training and clear accountability.
• Address performance issues promptly and support employee growth through active leadership and mentoring.
• Performs other related duties as assigned to assist with successful operations and business continuity.