Accounts Payable & Vendor Compliance Specialist

NOW HIRING: Accounts Payable & Vendor Compliance Specialist - Commercial Construction — Design/Build

LOCATION: Charlotte NC

EXPERIENCE: 3+ Years Commercial PM

MARKETS: Mission Critical, Financial, Health, Energy & More

About McFarland Construction

McFarland Construction is a full-service commercial construction firm specializing in general contracting, design/build, and construction management services. We deliver high-quality projects across a wide range of markets, including Financial Services, Life Sciences, Healthcare, Energy, Mission Critical, and the Public Sector.

Founded in 2010, McFarland has grown to become the largest African American-owned general contractor in the Carolinas. Headquartered in Charlotte, NC, with regional offices in Raleigh, NC, and Indianapolis, IN, we serve clients throughout the Southeast and Midwest, including North Carolina, South Carolina, Indiana, Georgia, Virginia, Tennessee, Florida, and Oklahoma, and we continue to expand our footprint.

We're proud to be recognized among ENR’s Top Contractors Nationally, in the Southeast, and the Midwest. Our team has also earned rankings as the #33 Top General Contractor in North Carolina, #18 Largest General Contractor in Charlotte, #3 Fastest-Growing Private Company in the region, and one of Charlotte’s Best Places to Work.

Our growth is grounded in three core values: Community, Commitment, and Collaboration. We invest in the communities where we build and foster a strong internal community where our people are valued and supported. We follow through on our promises to our clients and partners, and we believe the best outcomes come from teams that work together openly and share accountability.

We look for people who are Humble, Hungry, and Smart: individuals who put the team first, bring drive and initiative, and use good judgment in how they work with others. If that describes you and you want to be part of a dynamic, fast-growing company, McFarland Construction is the place for you. Join us and help shape the future of construction.

Job Summary
The Accounts Payable & Vendor Compliance Specialist is responsible for the accurate and timely
processing of vendor and subcontractor invoices, disbursements, and vendor account
maintenance in support of McFarland Construction's project and corporate accounting
operations. In addition, this role owns vendor compliance across all active projects ensuring lien
waivers are collected from subcontractors and sub-tier vendors, preparing and distributing
Notices of Contract and related legal documentation, and maintaining the compliance records
needed to minimize McFarland's lien and payment risk. The position works alongside both the
Accounting and Project Management teams and requires close attention to detail, strong
organizational skills, and the ability to collaborate effectively with vendors and subcontractors
across multiple offices and jobsites.

Key Responsibilities include:

Invoice & Payment Processing
• Review, verify, and process vendor and subcontractor invoices received through Procore,
email, and USPS mail.
• Code invoices accurately to the correct project, cost code, or general ledger (GL) account.
• Collaborate with the project management team throughout the month regarding
subcontractor invoices and pay application status.
• Prepare and process biweekly disbursements via ACH, check, and credit card.
• Research and resolve vendor-related issues, including invoice discrepancies, billing
problems, and contract-related questions.

Vendor Compliance & Lien Risk Management
• Serve as the primary owner of vendor compliance for all active projects, working
alongside AP and Project Management to ensure compliance requirements are met
before payments are released.
• Track, collect, and verify conditional and unconditional lien waivers from subcontractors
and sub-tier vendors in connection with each payment cycle and at final payment/project
closeout.
• Prepare, distribute, and track Notices of Contract and other statutory notices and legal
documents required to protect McFarland from lien exposure, in accordance with the
requirements of each project state.
• Maintain a compliance log by project identifying outstanding waivers, notices, and
documentation, and escalate unresolved items to Accounting and Project Management
leadership.
• Verify sub-tier vendor identification on each project by reviewing subcontractor pay
applications and coordinating with project teams.
• Support coordination with legal counsel and surety/insurance partners on lien-related
matters as directed.

Vendor Management & Onboarding
• Manage vendor onboarding and setup, ensuring all required documentation (W-9s,
banking information, insurance, and compliance documents) is collected, verified, and
accurate.
• Maintain vendor records and update account information as needed.
• Track and monitor Certificates of Insurance (COI) to ensure vendors remain compliant
with insurance requirements throughout the life of each project.

Document Control & Recordkeeping
• Maintain standardized templates, folder structures, and naming conventions for AP and
vendor compliance documents (waivers, notices, contracts, COIs, and vendor files).
• Ensure key vendor and compliance records are filed accurately by project and payment
cycle and remain readily available to Accounting and Project Management personnel.
• Review new and revised vendor documentation for completeness and conformance to
McFarland and client standards.
• Prepare records for inactive storage and assist with purging records in accordance with
the records retention schedule.
• Support periodic audits of AP and vendor compliance processes and provide guidance to
project teams on documentation requirements.
• Perform other duties as assigned.

Education & Additional Qualifications
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field
preferred, or equivalent combination of education and experience.
• Prior experience in accounts payable, preferably within the construction industry.
• Working knowledge of construction payment compliance documents lien waivers,
statutory notices (e.g., Notice of Contract), COIs, and subcontract documentation
preferred.
• Experience with electronic file management systems and construction/accounting
software (Procore, Sage Intacct, or similar) preferred.
• Strong attention to detail and accuracy in coding, data entry, and document tracking.
• Effective written and verbal communication skills for interacting with vendors,
subcontractors, and internal project teams.
• Ability to manage multiple priorities and meet recurring processing and compliance
deadlines.
• Proficiency in Microsoft Excel and general office software.

We're looking for someone who requires minimal training and can step in to immediately run projects with confidence.

Why McFarland Construction

At McFarland, you are not just managing projects, you are leading them with real ownership, visibility, and impact. We offer a strong, competitive benefits package designed to support you and your family at every stage of life.

Health & Wellness

• Medical, Dental & Vision coverage options (PPO & HSA plans)
  
• Employer HSA contribution: up to $50/month
  
• Employee Assistance Program (EAP) for 24/7 confidential support

Financial Security

• Competitive pay
  
• 401(k) Safe Harbor Plan with company match
  
• Basic Life & AD&D insurance at no cost
  
• Short-Term & Long-Term Disability coverage options
  
• Health Savings Account (HSA) with tax advantages
  
• Work-Life & Family Support
  
• PTO available after your first pay cycle
  
• Flexible benefit choices for individuals and families after 30 days
  
• Employee referral bonus program
  
• Charitable contribution matching: up to $100 annually

Ready to build your future with us?

Community • Commitment • Collaboration

Apply today and join a team that hires people who are Hungry, Humble, and Smart.

Agency & Third-Party Recruiter Notice
McFarland Construction will not be responsible for any fees associated with unsolicited resumes. Resumes submitted by agencies without a signed recruiting agreement or without a specific requisition authorization shall be deemed the property of McFarland Construction, and the company reserves the right to contact, interview, and hire those candidates without payment of any fees or commissions.