Accounts Payable
Posted Updated
Our client is a major Australian discount variety retailer with a nationwide footprint. They specialise in delivering value-driven everyday essentials across an extensive network of stores. As a long-standing household name, they continue to grow as a modern, customer-focused retail brand.
They are now seeking to hire an Accounts Payable to oversee non-stock and CAPEX payables while ensuring accurate and timely vendor payments. This role plays a critical part in maintaining financial integrity, internal control compliance, and positive stakeholder relationships across the business.
Job Responsibilities
Invoice Processing & Expense Management
- Process non-stock, service, and CAPEX invoices accurately in line with accounts payable procedures
- Perform general accounts payable activities including invoice coding, validation, posting, and payment preparation
- Process staff expenses, payment reimbursements, and employee expense claims in a timely manner
- Process shipping invoices and upload payment journals
- Manage stock invoices including 3-way matching and variance investigation for price and quantity when required
Vendor Management & Reconciliations
- Prepare and execute regular payment runs
- Perform complete vendor statement reconciliations and resolve balance discrepancies
- Set up new vendor profiles in SAP and verify local vendor details using EFTSure
- Respond promptly to vendor and internal stakeholder enquiries regarding payments and invoices
- Investigate and resolve missing approvals, coding issues, and other invoice exceptions
Compliance & Administration
- Review invoices to ensure strict adherence to Delegation of Authority requirements
- Manage the accounts payable inbox efficiently
- Provide support to team members and complete general administrative tasks including filing and document uploads
Requirements
- Minimum 5 years of experience in an Accounts Payable role
- Strong hands-on proficiency with SAP accounts payable software
- Competent working knowledge of Microsoft Excel and Microsoft Outlook
- Solid understanding of non-stock and service invoices, CAPEX transactions, and employee expense claims
- Proven ability to follow internal approval controls and Delegation of Authority requirements
- Exceptional attention to detail and high numerical accuracy
- Excellent time management skills with the ability to manage competing priorities
Nice-to-Have Skills
- Experience working within the retail sector or a high-volume commercial environment
- Experience using EFTSure for vendor onboarding and verification
- Familiarity with 3-way matching for stock invoices and variance resolution
- Experience processing shipping invoices and uploading payment journals
Benefits
- Permanent work-from-home set-up
- Dayshift (Australian business hours)
- Full-time job
- HMO
- Paid leave
- Christmas Bonus equivalent to 1 month's wage (pro-rata)
Skills
As published by workable · 30 questions · 4 written answers
Basics
First name, Last name, Email, Headline, Phone, Address, Summary, Resume, Cover letter
Short answers (6)
- If you are shortlisted, we would like to contact you on Google Chat or MS Teams. Please provide your GChat or MS Teams email ID ("Gchat - sample@gmail.com" or "MS Teams - sample@email.com")
- Please provide a link to your LinkedIn profile.
- Please upload a 1-2 minute VIDEO recording summarising your work experiences. You can use any platform you prefer. Once recorded, upload your video to your preferred drive and share the link here. Ensure the link is accessible to anyone with the link. Record in your working area, ensure a quiet environment and maintain a professional appearance. Note that this is MANDATORY, and we cannot proceed with your application without it.
- Do you currently have any full-time, part-time, or side commitments? If yes, how much notice do you need to render, and how soon would you be able to start and fully commit to this role?
- Will you require maternity/paternity leave within the next 12 months? If not, then do you have any prior planned leaves? Please specify.
- What is your current internet service provider, and what alternative or back-up internet connection do you have in place?
Pick from a list (17)
- We’re seeking someone who can dedicate themselves fully to the role. Please apply only if you are not currently employed in another full-time position or can transition out of it before starting. Can you confirm that you’ll be available to start this role without any conflicting commitments, including part-time, full-time, or freelance work?
- Please note that as a requirement, we will implement a Time Tracker system. Its purpose is to ensure transparency for our clients, indicating our active involvement in our tasks, and to maintain an accurate record of daily working hours. Could you please confirm your willingness to use this system?
- If you are hired by us, you will be classified as an independent contractor, meaning we won't be covering any government-mandated benefits. Would you be comfortable with this arrangement?
- We receive compensation based on the hours we work. As a result, there will be months when our pay is higher. This occurs because certain months have more business days (Monday to Friday) compared to others. Kindly acknowledge if this is clear to you.
- Do you have at least 5 years of experience in an Accounts Payable role?
- Do you have experience working in the retail industry or a fast-paced environment?
- Do you have experience processing non-stock, service, and CAPEX invoices?
- Do you have experience managing staff expenses and payment reimbursements?
- Do you have experience performing vendor statement reconciliations and preparing payment runs?
- Do you have experience following Delegation of Authority and internal control requirements?
- Do you have hands-on experience using SAP?
- Do you have experience using EFTSure for vendor verification?
- Are you proficient in Microsoft Office (Word, Excel, Outlook, Teams)?
- How many monitor/s do you have available?
- I hereby authorise VirtualStaff365 to contact my previous employers, supervisors, and references for the purpose of verifying my employment history and qualifications. I consent to the collection and processing of my personal data in accordance with the Philippines’ Data Privacy Act of 2012 (Republic Act No. 10173).
- Please note that an active NBI clearance is required before we can process your application. Candidates without an active NBI clearance will not be considered until they obtain one. Do you understand and agree to this requirement?
- Do you currently have an active NBI clearance?
Written answers (4)
- In 100 words, please tell us about those experiences you had that is related to this role.
- What motivates you to seek a new opportunity and move on from your current/previous role?
- Please provide two direct report reference contacts (Name and Mobile No./Email add)
- If Only Applicable: If you selected "HIT", please briefly state the reason for the HIT (if known), and how many working days you were advised it would take to process. Write N/A if not applicable.
Attachments (3)
- Please attach a screenshot of your PC/Laptop specs.
- Please upload a screenshot of your internet speed test result using this link: https://fiber.google.com/speedtest/. STEPS: (1) Use Google Chrome browser (2) go to https://fiber.google.com/speedtest/ (3) Change the server to any Melbourne/Sydney provider (4) run the speed test (5) take a screenshot.
- Please upload a digital copy of your valid NBI Clearance. We also accept a screenshot of your NBI appointment or a valid Police Clearance as an alternative.