Accounts Payable - Voucher Specialist

Position Summary

Responsible for all aspects of processing the internal and external accounts payable for the College. Performs all functions and activities within the guidelines and philosophy set forth in the BMCC Mission, Vision and Strategic Plan. Performs consistently with the team-based model and actively participates as a member of assigned college teams and committees. Conforms to the college’s guiding principles.

Essential Functions

Receive and review, purchase orders, travel reimbursements and invoices for the College. Utilize the college’s automated accounting system and perform a monthly reconciliation for accounts payable aging. Identify and exercise discounts when available. Monitor compliance with procedure guidelines pertaining to purchasing. Responsible for reconciling monthly vendor statements and resolving any discrepancies. Print accounts payable checks and initiate ACH payments on a weekly basis, or more often as needed. Process invoices in a timely manner to avoid late fees. Prepare journal entries for reclassification of expenses.

Provide assistance to faculty, staff, students, and vendors in resolving accounts payable issues.

Coordinate with administrative staff regarding the College’s purchasing policies and processes (competitive quotes, bids, etc.).

Performs back up and support services for the Business Office.

Prepares, analyzes, and reconciles accounts payable and audit work papers and schedules, as assigned, which are maintained throughout the fiscal year.

Cross train and assist in other areas within the Business Office.

Understand retention regulations and maintain records/files in accordance with such regulations.

Knowledge of Form 1099 Reporting and submission to the IRS.

Performs other duties as assigned.

Other Aspects of this Position

Must be available to work extra hours during busy times such as fiscal year-end and audits, which may include weekends when necessary.