Accounts Receivable and Billing Coordinator

Company Description

Gibney attorneys share a common vision: a dedication to providing every client unparalleled personal attention, innovative solutions and practical and economical counsel. We value the contributions made by every attorney, paralegal and employee in advancing that goal. We are proud that we have remained trusted advisers to many of our clients for decades and that many of our attorneys and staff have spent their entire careers together at Gibney.

We are a team of passionate lawyers focused on collaboration and innovation. A testament to our culture, many of our attorneys, paralegals and staff have been with the firm for decades. A modern firm with traditional values, we set high standards for client service and have established a uniform level of quality that permeates the firm. We are ahead of the curve in our ability to design strategic solutions and programs for our clients, and all aspects of our legal and business operations are crafted with this goal in mind. With over 50 attorneys in New York and San Francisco, we look for attorneys and staff that share our vision.

At Gibney, we believe in a firm culture that promotes and appreciates diverse perspectives, backgrounds, and experiences. This philosophy not only creates a better work environment, but enhances the quality of work and results we deliver to our clients.

Job Specific Responsibilities

• Assist in monitoring accounts receivables and client aging. Interact with attorneys regarding any outstanding balances to understand payment expectations.
• At the direction of attorneys, process receivable write-offs and work with clients regarding collections when requested.
• Process all check deposits. Posts all payments received by either check or wire in the general ledger.
• Maintains records of remittance correspondence, deposits and wire transfers.
• Assist in updating the billing summary schedule for daily receipts and billing items.
• Resolves receipt discrepancies by investigating differences and recording adjusting entries as needed.
• Monitor, investigate and resolve unapplied cash receipts.
• Coordinates client refunds with the accounts payable group.
• Coordinates escrow account transfers including preparation of required bank paperwork.
• Preparation of daily cash balance report.
• Preparation of monthly revenue reports.
• Assist with running of monthly receivable reports and queries.
• Review and edits pre-bills in response to attorney when requested.
• Complies and bills attorney hours or flat fees to clients every month.
• Coordinate costs corrections with the accounts payable clerk when needed.
• Process submatter and f code requests.
• Special ad hoc projects as needed.