Accounts Receivable Coordinator

The Accounts Receivable Coordinator is responsible for managing customer accounts, collections, billing, and cash applications while providing support for day-to-day accounting operations. This role serves as a key point of contact for customers and internal departments, ensuring timely invoicing, payment processing, account maintenance, and accurate financial records. The position also supports enterprise agreement tracking, reporting, reconciliations, audit preparation, and process improvements within NetSuite and other business systems to help maintain efficient and effective financial operations.

Essential Duties and Responsibilities

Accounts Receivable

• Manage accounts receivable activities to ensure timely collection of outstanding balances and maintenance of current customer accounts.
• Generate, review, and distribute customer invoices and billing documents.
• Process incoming ACH and check payments and accurately post transactions within the accounting system.
• Prepare and distribute accounts receivable aging reports and assist with collection efforts.
• Manage customer-specific and enterprise billing requirements, ensuring compliance with contractual obligations.
• Track enterprise agreement usage, monitor contract expirations, and review related billing activity.
• Maintain accurate customer account records and resolve invoice, payment, and account discrepancies.
• Prepare necessary documentation related to deposits, payments, and cash receipts.
• Maintain and update cash balance tracking and support cash management activities.
• Manage AP-AR in-box.
• Assist NCCER customers, process purchase orders, and update customer account information.

Salesforce Case Management and Customer Support

• Assist with Salesforce cases assigned to the accounting department.
• Assist NCCER customers with invoices and NCCER systems.
• Manage customer account information and validate business documentation.
• Manage accounting department mailboxes and respond to customer and internal inquiries.

General Accounting

• Prepare and post routine journal entries accurately and timely.
• Support month-end close activities by reconciling general ledger accounts, investigating discrepancies, and maintaining accurate financial records and supporting documentation.
• Support annual financial audit.