Accounts Receivable Executive
Key Responsibilities
1. Sales Order
Verification & Billing Accuracy
· Verify all client invoices
against approved Sales Orders, media plans, project agreements, and retainer
contracts.
· Ensure billable expenses such
as advertising spend, influencer fees, production costs, and other
client-related expenses are accurately validated before invoicing.
· Generate accurate invoices
while maintaining strict adherence to client agreements.
· Eliminate billing discrepancies
and minimize invoice revisions through systematic verification.
2. GST-Compliant Invoice
Management
· Prepare and issue GST-compliant
tax invoices within agreed billing timelines.
· Manage monthly retainer
billing, milestone-based invoicing, and campaign completion billing.
· Verify HSN/SAC codes, GST
applicability, Place of Supply, and IGST/CGST/SGST classifications.
· Configure and manage recurring
invoices in Zoho Books for long-term client contracts.
3. Accounts
Receivable & Collection Management
· Monitor customer outstanding
balances and maintain the Accounts Receivable ageing report (0–30, 31–60,
61–90, and 90+ days).
· Coordinate with clients for
timely collections through calls, emails, and payment follow-ups.
· Handle escalations for overdue
and high-value customer accounts.
· Analyze receivable trends using
Advanced Excel and recommend actions to improve collections and reduce
outstanding debt.
4. Bank Reconciliation
· Perform daily reconciliation of
customer receipts with bank statements and accounting records.
· Ensure all collections are
accurately recorded in Zoho Books.
· Investigate and resolve
discrepancies promptly to maintain accurate financial records.
5. TDS Receivable Management
· Track TDS deductions made by
clients and ensure compliance with applicable tax provisions.
· Reconcile TDS certificates
(Form 16A) with Form 26AS and accounting records.
· Follow up with clients for
pending TDS certificates and resolve reconciliation differences.
· Maintain accurate TDS
receivable balances for timely tax credit claims.
6. Client
Documentation & Payment Support
· Compile and maintain supporting
documents required for invoice approvals, including campaign reports, media
proofs, vendor invoices, and delivery documents.
· Attach all necessary supporting
documents to client invoices before submission.
· Coordinate with internal
departments to obtain complete documentation for smooth payment processing.
Requirements
Key Performance
Indicators (KPIs)
· 100% accuracy between Sales
Orders and client invoices.
· Invoice generation within 24–48
hours of project milestone completion.
· Zero invoice re issuance due to
manual errors.
· 100% GST-compliant invoicing
and reporting.
· Reduction in Days Sales
Outstanding (DSO).
· Majority of receivables
maintained within the 0–60 day aging bucket.
· Daily completion of bank
reconciliation with zero unexplained variances.
· 100% reconciliation of TDS
receivables by financial year-end.
· All invoices submitted with
complete supporting documentation.
· Timely collection of
outstanding receivables and minimal overdue accounts.
Required Skills &
Competencies
· Strong knowledge of Accounts
Receivable processes and customer collections.
· Working knowledge of GST, TDS,
bank reconciliation, and statutory compliance.
· Hands-on experience with Zoho
Books or similar accounting software.
· Proficiency in Advanced
Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, MIS reporting).
· Strong analytical,
problem-solving, and reconciliation skills.
· Excellent communication and
follow-up abilities.
· High attention to detail and
commitment to accuracy.
· Ability to manage multiple
deadlines in a fast-paced environment.
Preferred Qualifications
· B.Com (Mandatory)
· CA Inter (Preferred)
· 3+ years of experience in
Accounts Receivable, Billing, and Collections.
· Experience in advertising,
media, marketing agencies, or service-based organizations will be an added
advantage.