Accounts Receivable Officer - 6 months mission
Posted Updated
Description
- Provide a summary of the ageing report required by various people in the Accounting and Control Department to prepare monthly reports
- To understand Sofitel objectives in managing Account Payable Function so as to
- provide an effective system to track Accounts Payable for effective Cash Flow management
- Ensure loyalty of key suppliers of the hotel, resulting in lower cost per unit.
- To obtain, date-stamp and file all documents which support authorized purchases and services rendered (PR’s, PO’s, Delivery Notes, signed Receiving Records, Contracts etc.) for future matching to invoices.
- To process daily invoices, that is, to match them to their supporting authorizations and receiving records.
- To check all the petty cash vouchers for validity and accuracy and to process for payment.
- To record all the petty cash vouchers and to post them timely and accurately into the computer system.
- To prepare account allocation of all petty cash vouchers.
- To control and to reimburse timely the General Cashier funds.
- To file all the paid petty cash vouchers properly for future reference.
- To batch invoices, obtain department head approval and book them to the appropriate account and departments.
- To review and determine all payments due and to submit the payment requests and disbursement schedule to the Finance Manager for review and signature prior to the actual preparation of cheques.
- To raise and record cheques for urgent payments.
- To prepare monthly accruals for goods and services received, but not invoiced.
- To prepare monthly accruals for any major commitments.
- To check and ensure that the books and records are updated accurately and timely.
- To co-operate and assist in reconciling the month-end inventory book balances to actual physical counts.
- To prepare month-end closing of Accounts Payable.
- To prepare and follow up on some balance sheet schedules as instructed including all the advanced payments.
- To have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks in the assigned Place of Work to the standard set.
- To be entirely flexible and adapt to rotate within the different sub departments of the Accounting & Finance Department.
- To be fully conversant with all services and facilities offered by the hotel.
- To ensure all files and reports are properly filed for future reference.
- To maintain an up-to-date ‘Open Accounts’ for Accounts Payable.
- To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
- To carry out any other reasonable duties as assigned by the Finance Manager.
- Diploma or Bachelor’s degree in Accounting, Finance, or a related field.
- Minimum 2 years of experience in Accounts Receivable or a similar finance role, preferably within a luxury hotel environment.
- Knowledge of hotel accounting procedures, credit control, billing, and collection processes.
- Experience with hotel systems such as Opera and accounting software is an advantage.
- Proficiency in Microsoft Excel and other MS Office applications.
- Strong numerical, analytical, and reconciliation skills.
- Excellent attention to detail and accuracy.
- Good communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Fluency in English is required; additional languages are an advantage.