Accounts Receivable & payble

Job Description: Finance Executive – AR & AP

Title and Structure & Basic Information

Position: Finance Executive – Accounts Receivable (AR) & Accounts Payable (AP)

Reports To: Assistant Manager Finance

Direct Reports: None

Location: Vijayawada Corporate Office

Employment Type: Full-time (On-roll)

Responsibilities

Accounts Receivable (AR) & Collections: Manage the end-to-end collection process, including following up on outstanding dues with sales team & Customers, providing payment reminders. Perform ageing analysis, reconcile customer accounts, and coordinate with Sales/Operations to resolve billing disputes or deduction issues

Accounts Payable (AP) & Vendor Management: Prepare and schedule vendor payments according to due dates and credit terms. Maintain updated vendor ledgers, verify invoices, and resolve any discrepancies to ensure professional relationships with all stakeholders.

Fund & Cash Flow Management: Monitor daily bank balances, inward receipts, and outgoing payments. Assist in fund allocation, weekly payment planning, and monthly cash flow forecasting to support budgeting activities

Reconciliations & Compliance: Perform periodic bank, customer, and vendor reconciliations. Support internal and external audits by providing necessary documentation and ensuring the accuracy of all financial balances

Financial Reporting (MIS): Prepare and deliver comprehensive MIS reports, including AR/AP outstanding status, collection summaries, and cash flow reports, to senior management.

Qualifications, Skills & Traits

Education: B.Com / M.Com / MBA (Finance) or equivalent degree

Experience: 4–6 years of proven experience in AR, AP, and finance operations, preferably in manufacturing or FMCG sectors

Technical Skills: High proficiency in MS Excel & Google Sheets is mandatory. Practical knowledge of accounting ERPs (Tally, Zoho, etc.) is required; functional knowledge of SAP is not compulsory but considered an added advantage.

Languages :

Traits: Strong analytical and problem-solving ability with high attention to detail. Ability to multi-task and meet deadlines in a fast-paced environment while maintaining confidentiality and accuracy.

Working Conditions

Work Model: On-site (Vijayawada Corporate Office).

Travel: As per Requirement to travel on Overdue issues with customers all Over India

Number of Working Days: 6 days per week

Office Timings: 9:00 AM – 7:00 PM

Holiday: Sundays.

Environment: Professional and detail-oriented environment focused on financial stability and cash flow efficiency.

Results and Growth Path

Success Metrics (Year 1):

Accuracy: Achieve 100% accuracy in all financial reconciliations, and MIS reporting

Collection Efficiency: Significant reduction in overdue receivables and improved Days Sales Outstanding (DSO)

Vendor Satisfaction: Zero delays in scheduled vendor payments as per credit terms

Career Progression:

Finance Executive → Senior Finance Executive (1 to 2 Years) → Assistant Manager Finance (4 to 5 Years).

Compensation

CTC: ₹3.0 – 4.0 Lacs per annum.

Probation Period: 6 months (confirmed upon successful completion)

Benefits: Eligibility for Health Insurance after 1–2 years of continuous service.

KRA & KPI: Finance Executive – AR & AAP

Financial Accuracy, Collection Efficiency & Ledger Integrity (100%)

S - Specific: Manage all AR and AP operations to ensure timely collections and accurate vendor payments while maintaining error-free financial reconciliations

M - Measurable:

• 100% accuracy in daily ledger entries and bank reconciliations

• Zero delays in vendor payments vs. due dates

• Reduction in overdue receivables by the agreed target percentage

A - Achievable: Resources provided: Access to accounting ERP/SAP, reporting line to Assistant Manager Finance, and coordination authority with Sales and Operations teams

R - Relevant: Directly ensures the liquidity and financial health of the brand by maintaining efficient cash flow and professional stakeholder relationships

T - Time-bound:

• Daily: Track bank balances and receipts

• Weekly: Prepare ageing analysis and payment schedules

• Monthly: Complete all reconciliations and MIS reporting

Analogy for the Role: Think of the Finance Executive (AR & AP) as the "Financial Gatekeeper." Just as a gatekeeper controls the flow of who enters and leaves a secure facility, you control the inflow and outflow of the company’s capital. You ensure that every rupee owed to the brand is collected (the inflow) and every rupee owed to partners is paid correctly and on time (the outflow), ensuring the company’s "financial gates" remain stable, secure, and balanced.