Accounts Support Assistant

Job Summary

The Accounts Support Assistant supports the company’s finance operations by handling invoicing, accounts receivable tracking,accounts payable processing, data entry, and basic reporting.

The role requires accuracy, consistency, and discipline infollowing established procedures.

All approvals, priorities, and decisions are handled by Directors.

Key Responsibilities (Strict Scope)

1. Invoicing & Billing

• Prepare invoices based strictly on approved job documents

• Ensure invoices are issued accurately and on time

• Record invoice details into accounting system /tracker

• Ensure supporting documents are complete and properly filed

2. Accounts Receivable (AR)

• Update payment status (paid / unpaid / partial)

• Maintain AR ageing records

• Follow up outstanding invoices according to instructions

• Escalate long-overdue items to Director / outsourced accountant

• Do not negotiate payment terms or make commitments

3. Accounts Payable (AP) – Processing Only

• Receive and record supplier invoices

• Verify invoices against provided documents (PO / DO/ approval)

• Enter invoices into accounting system

• Prepare payment lists based on instructions

• Track payment status and maintain AP records

4. Reporting & Filing (Basic)

• Update weekly cash-in and outstanding summaries

• Prepare factual reports only (no analysis or interpretation)

• Maintain organised digital filing of finance documents

5. Coordination (Controlled)

• Liaise with internal admins to obtain documents

• Liaise with outsourced accountant when instructed

• Escalate discrepancies immediately

• Do not resolve issues independently