Admin, Accounts and Operations Executive

Job Summary

We are seeking a detail-oriented and motivated Admin cum Accounts Operations Executive to join our team. The ideal candidate will be proficient in Autocount accounting software and responsible for supporting a range of financial, administrative, and inventory tasks.

Responsibilities

• Manage sales order processing based on work order and ensure accuracy in pricing and product detail.
• Enter daily accounting data accurately to maintain up-to-date financial records.
• Use Autocount software to update ledgers, generate financial reports, and process accounting transactions efficiently.
• Organize and maintain proper filing and documentation of financial and administrative records.
• Prepare accurate quotations for clients and respond to enquiries related to refunds, overpayments, and adjustments.
• Assist in preparing financial reports, account statements, and audit documentation to support compliance and review processes.
• Support month-end and year-end closing activities to ensure timely and accurate financial closure.
• Communicate effectively with internal departments and external parties to resolve accounting discrepancies.
• Perform general administrative duties related to accounting, finance, and inventory management.
• Take and process customer orders, ensuring accuracy and timely handling.
• Receive and inspect goods to verify quality and quantity against purchase orders.
• Monitor office and production supplies inventory and place orders to maintain adequate stock levels.
• Handle ad hoc administrative duties as assigned.

Required competencies and certifications

• Proficient in accounting software (specifically Autocount) to perform core accounting functions.
• Ability to prepare invoices and quotations accurately.
• Strong attention to detail to ensure accuracy in financial and administrative tasks.
• Effective organizational skills to manage multiple tasks and meet deadlines.
• Good communication and teamwork skills to collaborate with colleagues and external contacts.
• Bilingual communication skills to support diverse interactions.
• Minimum of 3 years of relevant accounting and administrative experience.
• Ability to multitask efficiently in a fast-paced environment.
• Availability to start work early at 5am to 3.30pm, 6 days.