Admin & Accounts Executive

Admin & Accounts Executive

Job Summary

Manage office administration and financial record-keeping to ensure efficient operations and accurate accounting. Collaborate with internal teams and external partners to support business processes and compliance.

Responsibilities

• Manage daily office administration to ensure smooth and efficient operations
• Organize, prepare, and maintain physical and digital documents and records for easy retrieval and compliance
• Coordinate with vendors, service providers, and internal departments to facilitate operational needs
• Perform general administrative duties and complete ad hoc tasks as assigned to support business functions
• Record accounting transactions accurately to maintain up-to-date financial records
• Reconcile bank statements and manage accounts receivable and payable to ensure timely payments and collections
• Follow up on outstanding payments and issue payment reminders to maintain cash flow
• Assist with month-end closing processes, financial reporting, and audit preparation to support accurate financial statements
• Maintain proper filing of accounting documents in compliance with company policies and procedures
• Liaise with external accountants, auditors, banks, and government agencies to ensure regulatory compliance and smooth audits

Required competencies and certifications

• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook
• Diploma or equivalent qualification in Business Administration, Accounting, Finance, or a related field

Preferred competencies and qualifications

• Strong organizational skills with the ability to handle confidential information discreetly
• Effective communication and interpersonal skills to collaborate with stakeholders
• Ability to multitask, work independently, and meet deadlines consistently