Admin - Administrative Assistant

Administrative Assistant
Quail Construction
Position Overview
Quail Construction is seeking a dependable and detail-oriented Administrative Assistant to support daily office operations and executive leadership. This role is essential to maintaining organization, compliance, and operational efficiency in a fast-paced construction environment.

Key Responsibilities

Answer and route incoming phone calls professionally
Perform filing and maintain accurate electronic and physical records
Assist with certified payroll reporting and documentation
Support fleet management by updating maintenance records and reviewing fuel reports
Complete Ad Hoc assignments as directed by the Vice President
Maintain KPI data
Perform other duties as assigned

Qualifications

High school diploma or equivalent
1–3 years of administrative experience
Strong organizational and communication skills
Proficiency in Microsoft Office (Word, Excel, Outlook)
Ability to handle confidential information with discretion
Construction or operations experience preferred
Bilingual in Spanish is preferred

Our Values
At Quail Construction, we value:

Integrity – Doing the right thing, always
Accountability – Taking ownership of our work and results
Teamwork – Supporting one another to achieve shared goals
Safety – Prioritizing the well-being of our employees and partners
Continuous Improvement – Striving to learn, grow, and improve every day

Benefits Package

Competitive pay
Medical, dental, and vision insurance
Paid time off and holidays
401(k) retirement plan
Opportunities for growth and professional development
Supportive, team-oriented work environment