Admin and HR Executive

Company Overview

INNIVATE is a leader in commercial construction, specializing in Aluminium Performance Louvres, Engineered Smoke Control Systems, and Architectural Facade products. We deliver turnkey solutions from design to installation, meeting client requirements and budgets.

Job Summary

You will manage comprehensive HR functions and office administration to support smooth operations, including recruitment, work pass management, employee data processing, government claims, and office coordination.

Responsibilities

• Manage recruitment, onboarding, employee exit, performance management, and implement HR policies to support workforce effectiveness
• Administer end-to-end work pass processes including application, renewal, cancellation, appeals, and expiry monitoring to ensure compliance
• Draft and prepare HR documents such as employment contracts, confirmation, resignation, promotion, and transfer letters accurately
• Coordinate staff training arrangements and maintain permit/work pass documentation and insurance records to support employee development and compliance
• Process and verify employee data including attendance, leave records, and allowances to maintain accurate HR records
• Manage government-related claims such as Levy Waiver, NS claims, Maternity/Paternity Leave, Childcare Leave, and other grants to optimize employee benefits
• Handle employee expense claims and assist with insurance-related claims to ensure timely reimbursements
• Oversee office administrative duties and daily operations including filing, scanning, documentation, and data entry to maintain organized workflows
• Prepare reports, letters, and internal documents to support communication and record-keeping
• Maintain physical and digital filing and record-keeping systems to ensure easy retrieval and compliance
• Manage stationery and pantry requisitions, vendor coordination, and maintenance of office equipment and facilities to support office functionality
• Assist in identifying and applying for government grants and funding schemes (e.g., Enterprise Singapore, Skills Future) to support business growth
• Maintain ISO documentation to comply with quality standards
• Provide administrative support to management and other departments as needed to facilitate smooth operations

Preferred competencies and qualifications

• Minimum NITEC / Higher NITEC / Diploma in Business Administration or related field
• 1–3 years of relevant administrative experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication skills in written and spoken English
• Organized, detail-oriented, and able to meet deadlines
• Positive attitude and willingness to learn
• Experience in admin support, simple HR/admin matters, or permit documentation is an advantage