Admin and HR Supervisor
Company
Sky Fusion Global Supply Chain dedicates to deliver highly efficient and fully integrated logistics solutions for global wind power supply chain and dry bulk trade. Headquartered in Singapore and currently operates subsidiaries in key locations across the globe, including China, South Africa, Australia, Morocco, Germany, Brazil, and Canada.
Our Core Business:
· Global Dry Bulk Freight
· Industrial Projects Logistics & Renewable Energy Supply Chain Innovation
For more information, you may check our website：www.s-fusion.com
Job Overview
We are looking for a proactive and detail-oriented Admin and HR Supervisor to support the company's daily administrative and HR operations. This role is ideal for someone who enjoys working in a fast-paced environment, possesses strong organizational skills, and is able to manage multiple responsibilities while ensuring smooth business operations.
Key Responsibilities
Administration
• Manage day-to-day administrative operations of the Singapore office, including but not limited to call handling, correspondence distribution, office leasing coordination, and vendor management, in a well-organized and timely manner.
• Receive and attend to visitors, including internal global teams and external clients, and make necessary arrangements.
• Manage calendars, schedule meetings and appointments, and handle contact information, incoming requests, and enquiries appropriately.
• Prepare meeting agendas, take meeting minutes, and follow up on action items.
• Coordinate travel arrangements and process related expense claims.
• Prepare reports, presentations, and briefing materials on a regular or ad-hoc basis.
• Ensure office security and compliance with internal office procedures.
Human Resources
• Support recruitment activities for the Singapore office.
• Maintain and manage employee records for the Singapore office, ensuring alignment with headquarters’ HR policies and procedures.
• Assist with payroll administration and daily HR operations, including matters related to employment passes, CPF, and other statutory requirements, in compliance with local regulations.
• Support data entry, updates, and verification in relevant local government systems.
Business Department Support
• Provide administrative and operational support to the business department, including organize, summarize, and analyze relevant data.
• Discuss, prepare accurate and detailed meeting minutes, capturing key decisions, action items, and follow-up tasks.
Other Duties
• Coordinate office utility payments and related administrative matters.
• Assist with bank-related administrative matters.
• Perform other duties as assigned by the line manager.
Requirements
• Minimum Diploma in Business Administration, or a related discipline.
• Singaporean or SPR
• Able to read, write and speak Mandarin
• Working experience in shipping company is preferred
• Excellent coordination and planning abilities
• Capable of working independently and taking initiative
• Proficiency in Microsoft office suite