Admin Assistant (1 Year) #ESY
Summary
Admin assistant in Singapore handles equipment data entry, contract filing, service report management, and quarterly compliance tasks for a lift servicing company.
PMS
• Data entry unit by unit for almost 7000 equipment
• Separately monitor quarterly return of PMS for home lift and special frequency of servicing
• Separating out carbon copy to finance
• Retrieval of PMS upon customer request
• Filing of PMS by job sites by month
• Support finance/ commercial on PMS retrieval for invoicing and payment claims
Service Reports
• Filing of service reports by job sites by month (more than 3000 copies per month for CBKs, follow ups and repair works)
• Search of service reports for chargeable jobs
Contracts
• Scanning of all new and renewed contracts into P drive
• Filing of contracts into compactors with one file for each contract
Annual Testing
• Sorting and saving of eForm emails into drives for the entire portfolio
• Scanning of Service Reports
Tools Management
• Arrangement of physical tool bags in store
• Paperwork of toolbag management
Spare Parts Management
Fixed Repair
• Recording of committed fee for statutory tests
• Sending of hard copy invoices to customer
• Filing of repair invoices + service reports
• Manual entry of timesheets work done before creation of orders
Servicing Schedule
• Manual creation of servicing schedule in accordance to SL calendar to customers
• Maintenance of Master Servicing schedule
Archiving
• Quarterly Archiving and scanning if required
Other administrative tasks
• Support receptionist duty (average 1 day per month)
• Audit support for retrieval of documents
• Preparation and mailing of DLFI letters
• Adhoc administration tasks
Interested candidates, please email your resume to annasee@recruitexpress.com.sg
Anna See Sing Yee
CEI Reg R25157535
Recruit Express Pte Ltd
EA License No: 99C4599
We regret that only shortlisted candidates will be contacted