Admin Assistant

The Administrative Assistant / Expenses Recording Assistant is responsible for providing efficient and effective administrative support to the Executive Office, with a primary focus on recording, verifying, monitoring, and reconciling the CEO's expenses and payments. The role ensures that all expense transactions are accurately documented, properly classified, and reported in a timely manner, while maintaining organized financial records and supporting the smooth operation of the Executive Office.

Duties and Responsibilities:

• Recording of CEO expenses and payments onto spreadsheets.
• Verify receipts, invoices, reimbursement requests, and supporting documents.
• Ensure all expense records are complete, accurate, and properly coded to the correct account or cost center.
• Reconcile expense records with bank statements.
• Prepares monthly, quarterly, and annual expense reports.
• Prepares other reports as instructed.

Job Requirements:

• Bachelor's degree in business administration, Management, or related field.
• At least one (1) year of relevant work experience in administrative support, expense recording, financial documentation, or a coordination role.
• Proven experience in administrative or coordination roles.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and basic familiarity with digital platforms.

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